The Procurement Specialist will be responsible for the procurement of goods and services and supporting improvement within the procurement department.

Key responsibilities: 

The individual will be accountable to achieve the following objectives:

• Assist in developing, implementing monitoring and review of procurement plans.
• Assist in initiating Requests for Proposals (RFP), Requests for Quotations (RFQ), ensuring the user needs are met, the company obtains best value and that the procurement processes are fair, open, ethical and in line with procurement policies and procedures.
• Analyses and evaluates requisition forms to ensure purchases meet the requirements and advise users effectively.
• Procure all materials and equipment ordered in a cost-effective and transparent manner.
• While creating purchase orders, ensuring that orders have been budgeted for and assigning the right budget line.
• Conducting supplier negotiations within the scope of services.
• Assist in the evaluation and negotiation of payments and credit terms for all new and existing suppliers.
• Ensure that all purchase orders are tracked from point of planning and request through to final receipt. Regularly review update and share the databases and trackers to his/her supervisor.
• Assist evaluation of bids and proposal and making sure that the bids evaluation report contains all the facts and information required to justify the recommendation made.
• Liaise with suppliers to create realistic delivery schedule and compare actual deliveries to evaluate supplier performance and responsiveness.
• Perform the vendor prequalification exercise, and maintain contracts renewals database, ensuring that contracts are renewed in time.
• Support the payments cycle by providing inputs and submitting all the procurement paperwork required for payments processing.
• Ensure stocks are monitored and replenished on time.
• Administer shipment of goods, maintaining communication through customers, authorities (Local/import), clearing agents and shippers
• Ensure that Monthly procurement reports are submitted in time.

Education:

• Business Degree
• Professional Diploma (advantageous)
• Membership of KISM or CIPS

Experience:

• 5 years similar job experience ideally in a leading organization
• In-depth knowledge of effective purchasing and supplies management
• Ability to work with ERP (Oracle, Sage).

Competencies:

• Great relationship management
• Strong negotiation skills
• Impeccable time-management
• Strategic thinking
• Ability to adapt to change.
• Understanding of risk management
• Understanding of and ability to enhance sustainability.
• Understanding of the global market
• Be familiar with the technology and systems.
• Good financial understanding
• Ability to collaborate effectively.
• Ability to analyze key performance indicators (KPIs)

  Method of Application

  Qualified candidates are invited to send their applications and detailed CV, including qualifications, experience, present position, and current remuneration. The forwarding e-mail and cover letter must clearly indicate the job title on the subject line. Send your application to [email protected] by 31st March 2023 before 5:00pm East African time.