Summary

• Manage the UK and Subsidiary Finance Operations team to provide accurate and compliant financial reporting.
• Manage the preparation and posting of the month end journals including accruals and prepayments.
• Accurately record transactional journals for smaller subsidiaries of income and expenditure on an ongoing basis.
• Ensure strong controls are in place, maintaining balance sheet reconciliations for all accounts each month and following up risks and issues.
• Reconcile and ensure completeness and accuracy of all intercompany accounts.
• Review work performed by others on larger subsidiaries, ensuring appropriate recognition of income and expenditure under UK SORP.

Description

Responsibilities

Financial management: UK and subsidiary offices

• Manage the preparation and posting of the month end journals including accruals and prepayments.
• Accurately record transactional journals for smaller subsidiaries of income and expenditure on an ongoing basis.
• Ensure strong controls are in place, maintaining balance sheet reconciliations for all accounts each month and following up risks and issues.
• Reconcile and ensure completeness and accuracy of all intercompany accounts.
• Review work performed by others on larger subsidiaries, ensuring appropriate recognition of income and expenditure under UK SORP.
• Maintain the fixed asset registers and processing monthly depreciation.
• Ensure income from public fundraising is accurately recorded and reconciled and that Gift Aid is appropriately recognised and claimed.
• Be primary point of contact for non-finance country staff, third party providers and be point of liaison with the rest of the VSO finance team for VSO’s subsidiaries.

Statutory and tax: UK and subsidiary offices

• Prepare and file quarterly UK VAT returns, accurately and timely.
• Ensure VSO complies with all HMRC tax regulations and maximises tax opportunities, completing all returns accurately and on time.
• Drive continuous improvement of processes and systems to manage UK compliance and efficiency of tax reporting.
• Undertake on-going education of VSO staff to ensure understanding of the tax implications of various streams of income.
• Co-ordinate the completion of year end processes and act as the main contact for external auditors for VSO Ireland.
• Submit dormant accounts for VSO Trading.
• Liaising with third party providers, submit annual US return.
• Assist the Group Financial Accountant as required during the VSO audit.
• Support the Group Financial Accountant and Head of Finance Operations in information provision and representation at VSO Ireland board meetings.

Reporting

• Produce stand-alone, local currency monthly management reports for all subsidiaries (currently Ireland, USA). Produce monthly balance sheet, SOFA and I&E reporting and analysis for management. Support with the production of additional monthly reporting as required by the Finance Team.
• Contribute to the annual financial statements for VSO’s subsidiaries, intercompany and the consolidated accounts.

People management

• Manage the team responsible for day-to-day accounting operations in the UK office, including those responsible for processing income, invoices and expenses.
• Coach and support the team to ensure they perform to a high standard in line with VSO values.

Payment authorisation

• Maintain UK authorisation guidelines and timetable, to ensure clear responsibilities and balance work assignments
• Approve UK payments in line with VSO policy.
• Work with Group Financial Accountant maintain UK mandate.

Education

• A fully qualified accountant with a recognised qualification (ACCA, ACA, CIMA, CPA)

More Details on Experience

• Sound knowledge of charity specific accounting, VAT, taxation and other compliance requirements
• Technical accounting skills, especially in relation to statutory accounting.
• Strong analytical skills, highly numerate and proven to be detail oriented.
• Strong IT skills, including accounting and reporting packages and especially Excel.
• Experience of the not-for-profit sector.

More Details on Skills

• Technical accounting skills, especially in relation to statutory accounting.
• Strong analytical skills, highly numerate and proven to be detail oriented.
• Strong IT skills, including accounting and reporting packages and especially Excel.
• Strong verbal and written communication skills and the ability to adapt communication style to explain financial information to non-financial staff concisely.
• Effective influencing and networking skills.
• Commitment to VSO’s mission and values. 

Terms And Conditions

Competencies and Behaviour

At VSO we believe progress is only possible by working together. Whether you want to join us as an employee, or as a volunteer working in your own country, overseas or online, our selection process includes an assessment based on these core competencies:

• Ability to be open minded and respectful
• Ability to be resilient and adaptive to new situations
• Ability to facilitate positive change and build sustainable working relationships
• Ability to seek and share knowledge

Equal Opportunities

VSO promotes equal opportunities and values a diverse workforce.

VSO reserves the right to close this job early if we receive a sufficient number of applications.

If you’re interested in applying for this role, please click the link to submit your application before 28th August 2022 //bit.ly/financemanageruk