Our client, a tour and travel company, is seeking a HR and Facility Officer to be based in Nairobi, Kenya.
THE JOB
MAIN TASKS AND RESPONSIBILITIES.
Liaise with HR & Facility manager, Manager and team leaders to ensure a timely and quality recruitment process.
Manage efficiently the role of job advertising, longlisting, scheduling of interviews, background checks
Follow the onboarding procedures and ensure that executives are informed, you are able to execute the process effectively and the new staff is informed of what is expected of them
Follow the offboarding procedures and ensure exit documents like clearance are properly completed and filed
Assist the HR Manager in investigations and documentation of conflicts and disciplinary matter
Ensure compliance with labor laws such as employment Act, health and safety
Work with the HR Manager to identify/mitigate risks such as injuries and accidents.
Assist HR Manager to avail HR Documents during audit process
Assist the MT by taking care of up to date minutes, send reminders and share documents within the stipulated deadlines
Critically follow through to ensure that all policies are followed by different team members and report any breach of policies to HR Manager
Maintain Confidentiality: Ensure all personnel records and sensitive documents (e.g., employee contracts, disciplinary records) are kept secure and handled with discretion.
Adhere to Data Privacy: Follow company policies and legal requirements to protect the confidentiality of employee information and communications.
Assist the Performance Process by explaining the process, the use of documents, ensure reminders if necessary, and take care of documentation, you will coordinate the different performance improvement plans like mentorship, coaching and all the learning sessions.
Monthly review of leave records in the system to ensure accuracy
Maintenance of accurate and up to date staff records in accordance with the Internal HR Company procedures
Contract management - up to date and accurate preparation of staff contracts, ensure they are duly signed and filed
Update of payroll information i.e. personal statutory information, overtime and salary information
HR Department working sheets and documents are accurate and up to date i.e google sheets, working documents etc
Drafting of official letters and all kind of documentation
Facility Management
Coordinate maintenance, repair, and upkeep of company facilities, including buildings, grounds, compound and equipment.
Coordinate space planning, including office layout, furniture, and equipment.
Ensure housekeeping services like cleaning, trash removal, and recycling are done
Coordinate utility usage, including electricity, water, and gas, and implement energy-saving initiatives
Ensure compliance with environmental, health, and safety regulations, including waste management and emergency preparedness.
Health and safety: make sure the health and safety regulations are clear for everyone and ensure a safe working environment.
Inform and guide the office assistants (kitchen - cleaning and security) on HR manager request.
Work closely together with the IT & facility officer regarding the facility issues
QUALIFICATIONS The job holder should have the following qualifications.
Bachelor's Degree in Human Resource Management
IHRM Licensed.
CHRP Certification is an added advantage
Minimum of two (2) years of experience in HR operations
THE RIGHT PERSON FOR THE JOB
The ideal candidate should possess the following skills and competencies.
Attention to detail
Teamwork and collaboration
Good communication and reporting skills
Reliability
Problem solving and decision-making
Result oriented
Initiative
Creativity
Leadership skills
WHAT WE ARE OFFERING THE RIGHT PERSON
We are offering the successful candidate a monthly basic salary ranging from KES 42,500 – KES 80,000
subject heading, as HR AND FACILITY OFFICER (TOUR AND TRAVEL COMPANY). However, applications will be reviewed as they are received, and qualified candidates called for an interview as soon as their CVs are received. Kindly indicate current, last or expected salary in the CV.
