Reception/front desk duties – answering telephone, dealing with enquiries, taking messages, greeting guests, offering beverages, etc.
Arrange post and courier services.
Liaise with suppliers and contractors for office requirements including trouble shooting IT issues.
Organizing and taking minutes in team meetings
Assist with flight and accommodation bookings for staff.
Preparing payment requisitions with supporting documents for approval and online bank payments Page
Petty cash handling, making approved payments, submitting requests for replenishing and submitting transactions for review and approval on a regular basis.
Preparing monthly petty cash counts/certificates at each month end for approval.
Support the supervisor to complete bank reconciliations.
Support the supervisor to file monthly statutory returns.
Work with the Financial Accountant to complete annual/statutory reporting.
Initiating transactions in Aqilla for review by the Financial Accountant
Support Financial Accountant to complete month end management accounts.
Qualifications:
Relevant bachelor’s degree
A self-starter, pro-active with an ability to work independently, as well as part of an international team. Ability to get things done.
Strong organisational skills and meticulous attention to detail
At least 5 years’ experience in a relevant area (office management, bookkeeping, operations, HR, with a preference for candidates who have worked at investment firms)
Strong familiarity and literacy with MS office, accounting systems
Excellent communication and interpersonal skills; fluency in English
Preference will be given to candidates with relevant tertiary/professional qualifications
