Undertake appraisal of records periodically to continuously decongest storage space;
Develop and implement file control systems to prevent any loss or misplacement of records;
Scan documents to provide for faster retrieval of information;
Generate registry forms;
Sensitize action officers on the need to comply with legislation on records management as provided in the existing Acts and circulars;
Preserve Commission records for posterity;
Maintain an updated data base of incoming and outgoing correspondence;
Dispatch all received correspondence to the relevant office for action;
File letters in their subject files for easier retrieval;
Regular update of the filing index;
Maintain both confidential and open personal files to ensure integrity of information;
Make recommendation for disposal of archived records;
Arrange and classify information material for ease of retrieval;
Attend and direct stakeholders as they come to follow up their submitted cases;
Review records retention schedules and governmental record keeping requirements to ensure that procedure and legislations for archival storage, reducing paper records wherever possible, or for destroying obsolete or unnecessary records are maintained;
Ensure longevity of records through proper file handling and maintenance;
Provide feedback to enhance business processes and initiate process improvement to achieve operational excellence; and
Develop individual work plans, monitor own performance and seek requisite support to ensure delivery of agreed targets.
Academic qualifications
Bachelor’s degree in Information Science in Archives/Records Management from a recognized university.
Professional Qualifications / Membership to professional bodies
Certificate in Records Management.
Knowledge of Electronic Data Management System (EDMS) will be an added advantage
Previous relevant work experience required.
Three (3) years of service in a comparable position from a reputable organization
