Responsible for the Registry and Document Management System.
Key Responsibilities
Some of the key responsibilities of this position include but shall not be limited to:
Oversee the registry department.
Ensure that all members’ correspondences are accurately filed in members’ personal files as a daily exercise.
Ensure current members’ nominee forms are sealed and in safe custody.
Confirm all records received and files returned to the registry.
Limit and restrict access to records at the registry.
Ensure retrieval and return of files to order.
Open and update new members’ files, closing of old files, and maintain deceased and withdrawal files.
Ensure members’ personal details are properly maintained in the IT system.
Ensure stock and asset registers are properly maintained.
Come up with processes and procedures that will govern the movement of files and members’ correspondences from the registry office to the other offices.
Review files, records, and other documents to obtain information to respond to requests.
