Responsible for the Registry and Document Management System.
Key Responsibilities
Some of the key responsibilities of this position include but shall not be limited to:
- Oversee the registry department.
- Ensure that all members’ correspondences are accurately filed in members’ personal files as a daily exercise.
- Ensure current members’ nominee forms are sealed and in safe custody.
- Confirm all records received and files returned to the registry.
- Limit and restrict access to records at the registry.
- Ensure retrieval and return of files to order.
- Open and update new members’ files, closing of old files, and maintain deceased and withdrawal files.
- Ensure members’ personal details are properly maintained in the IT system.
- Ensure stock and asset registers are properly maintained.
- Come up with processes and procedures that will govern the movement of files and members’ correspondences from the registry office to the other offices.
- Review files, records, and other documents to obtain information to respond to requests.
Education and Professional Qualifications
- Diploma in Records Management
- Computer Literate
- 3 years of working experience