Keep up to date assets register and share reports on assets movement on quarterly basis.
Carry out annual physical assets count and provide detailed analysis of assets condition, variances and other related issues to the supervisor.
Keep the working environment tidy and clean.
Ensure general cleaning is carried out once every month.
Coordinate for scheduled staff meetings; keep attendance registers and meeting minutes.
Document office related incidents and report to the supervisor appropriately.
Prepare procurement plans for office consumables/ stationery and manage their usage.
Keep up to date records of office consumables/stationery usage.
Renewal of all company licenses- Trading licenses, fire prevention licenses, registration of a work pace, advertising licenses, motor vehicle licenses and inspection.
Managing petty cash for all branches.
Updating all staff attendance register for all branches.
Payment of all utility bills- Electricity, water, airtime and internet.
Receive and screen phone calls appropriately.
Ensure staffs travel and accommodation while on official duty is well coordinated.
Provide to finance sufficient support documents for travel and hotel invoices.
Initiate procurements of goods and services in a timely manner.
Keep up to date procurement status reports.
Provide sufficient support documents to finance teams on all procurements carried out.
Work with Finance teams to ensure supplier payments are communicated to them with complete details of the bills being processed.
Staff biometric registration and removal.
PA to managing director.
Qualifications
Relevant bachelor’s degree.
Must have a minimum CPA II.
Must have 3 years of experience as an office administrator and management.
Excellent problem-solving skills with strong energy, enthusiasm and confidence.
Self-motivated and proactive and has ability to work to meet deadlines.
Flexibility and adaptability.
Good organizational skills and attention to detail.
