Job Ref. No. JLIL101

Role Purpose

The purpose of this role is to provide HR advice on different areas and facilitative leadership within Jubilee Life Insurance Limited. The role holder will ensure appropriate interpretation and execution of the organization’s people agenda and will work closely with Business Heads to deliver the Business Strategy through effective people practices. The role holder will also provide strategic leadership to Jubilee Life Insurance Limited by articulating Human Resource needs and plans to the executive management team.

Main Responsibilities

HR Business Partner

• Implementing the agreed strategic HR manpower plan, recruitment plan and ensure that HR plans are in tandem with the business plans.
• Conduct and advice on staff recruitment, selection, placement, and succession planning in line with business needs and plans.
• Analyzing the skills and qualities required for jobs and in liaison with line managers, develop job descriptions for all staff.
• Partner with business lines to identify core business skills and implement agreed strategies to ensure that employees are adequately and continuously up skilled to match the skills requirements.
• Assessing the training needs of employees and support to ensure implementation of the agreed intervention strategies.
• Monitoring the implementation of the training plans in technical and non-technical areas of the businesses.
• Assessing the impact of training on job performance using various methodologies and submit report for management decision making on a quarterly basis.
• Leading in the implementation and service delivery in benefits management, employee welfare, leave management and exit management in line with policies, processes, and procedures.
• Preparing and providing management reports for the Management and Board decisions in HR policies, processes and procedures while creating high standards in statutory and market compliance.
• Researching and advising on competitive compensation and benefits packages that are in line with contemporary market and competitor practices.
• Managing and monitoring Employee and Industrial Relations matters within the framework of the Kenya Labor

Payroll

• Ensure timely and accurate collation, review, and approval of monthly inputs for the assigned payroll category
• Conduct thorough checks on payroll before payment to ensure accuracy and 100% data integrity
• Liaise with the payroll provider to ensure all checks and approvals and payments are processed within set timelines
• Ensure all statutory HR payments have been processed and maintain all the records for prosperity
• Assist authorized auditors for the purpose of providing supporting documentation and/or information on internal process that is required for audit
• Assist in developing reporting processes, procedures, and internal controls for the purpose of maintaining the efficient flow of payroll processes
• Inform other staff and/or outside parties regarding procedural requirements for the purpose of processing transactions
• Resolve discrepancies with payroll and/or benefit information and/or documentation (e.g., payroll, benefit
• provider/s, salary status, late hires, leave allowance, leavers, etc.) for the purpose of ensuring accuracy of records and employee payments.
• Respond to inquiries regarding payroll procedures.

HR Metrics and Analytics

• Compile all requisite key HR metrics e.g., monthly reports, Board data, Annual reports, Compliance reports, statutory reports e.g., NEA returns, within the set timelines

Compensation & Benefits

• Coordinate annual and other periodic remuneration surveys and benchmarks to ensure corporate rewards and benefits strategies are achieved.
• Monitor salary costs in line with budgets and ensure execution of any Adhoc rewards and benefits programs within approved budgets.
• Evaluating and monitoring the effectiveness of existing rewards and benefits policies, procedures, and programs and recommend improvements, whilst ensuring compliance to the Group HR Policies, procedures and programs
• by all Business Functions as well as to the relevant legislation and providing line management with advanced guidance on matters arising thereof.
• Administration of the Company’s loan program in accordance with the Company policies and procedures.
• Manage staff insurances

Key Competencies

• Awareness of a holistic approach to supporting assigned units in meeting their targets.
• Experience of coaching managers, to buy in to HR and business solutions.
• Strong team player with the ability to quickly build effective working relationships.
• Strong Change Agent
• Strategic thinking.
• Proactive, confident, and resilient.
• Ability to develop & maintain highly effective relationships,
• Excellent oral & written communication skills
• Strong stakeholder management skills
• Customer centricity
• Leadership, strong planning and organizing skills, coaching, and counselling skills

Qualifications

• Bachelor of Commerce in Human Resources Management, Bachelor of Human Resources Management, Bachelor of Arts in Social Sciences, or any other related field.
• CHRP Qualification is mandatory
• Master’s degree will be an added advantage.

Relevant Experience

• Minimum of 8 years’ experience. Minimum of 3 years’ experience in supervisory role.