The Team ‘Talent Acquisition’ needs an HR Assistant passionate about all-around recruitment services including sourcing, organizing assessments, recruitment documentation and analytics, onboarding, and recruitment administration.

The HR Assistant will report to the HR Officer under the overall leadership of the Head of HR for WFP Somalia.

KEY ACCOUNTABILITIES (not all-inclusive, within delegated authority):

• Provide support on the recruitment actions to ensure consistent, high quality, timely implementation of the approved recruitments. 
• Provide active support in communicating with the applicants (internal/external candidates) about the vacancy announcement, until the recruitment is completed.
• Provide full administrative support with the ongoing recruitment processes (scheduling tests or interviews, preparing minutes, and following up on approvals).
• Provide active support with longlisting candidates for open Vacancy Announcements under the close supervision of the respective tract and compile HR data on staff recruitment and selection, contractual conditions, entitlements to support analysis, and reporting needs. 
• Provide administrative support in on boarding of new staff members in compliance with relevant processes and procedures. 
• Maintain confidential personnel records, HR databases, and archives, to ensure data and files are accurately stored and updated in compliance with the established standards. 
• Use HR management systems for entering and updating a variety of HR data including assistance in monitoring various deadlines ensuring the e-recruitment system is fully leveraged and contains updated information.
• Support with any other HR administrative task as required.

QUALIFICATIONS & EXPERIENCE REQUIRED:

Education:

• Completion of secondary school education.
• A university degree in Human Resources, Psychology, Business Administration, or a related field is a plus.

Experience:

• Minimum 4 years of experience in a Human Resource administration or support role in a multicultural environment
• Excellent writing and communication skills in English: ability to produce excellent quality documents and reports.

Knowledge & Skills:

• Good understanding of key HR principles and talent acquisition best practices including CV screening, candidate engagement, scheduling assessments with candidates, interviewing, onboarding.
• Excellent inter-personal skills and ability to operate in an international, multicultural environment.
• Ability to create trust with team/employees and deal with confidential information in a professional manner.
• Demonstrated ability to deliver timely high-quality deliverables.
• Demonstrated ability to maintain HR trackers with a high level of detail orientation.
• Proficient user of Applicant Tracking Systems (e.g. SuccessFactors, Taleo, etc.).
• Proficient user of MS Office, including SharePoint, Excel, and PowerPoint.
• Strong drive and motivation.
• Flexible attitude towards shifting tasks and responsibilities.