Partner with School Leader to develop a school-wide operations vision that supports and operationalises the academic and cultural vision of the school
Driving operational excellence in the day-to-day operations of our schools
Hold primary accountability for Ops matters on campus, and manage and coach all school-based operations and facilities team members
Manage the school launch process
Ensure that all necessary materials, supplies, technology and equipment are in place before school opens each year and that students and staff have access to those supplies on an ongoing basis
Provides support in the execution of projects related to school goals - renovation, construction, new policies/systems, etc.
Ensures smooth campus operations (including evening and weekend activities) by liaising closely with resident teaching staff and operations team
Complete daily campus walk-throughs, put in any repair and maintenance needs, and connect with teammates on areas of strength and growth
Assisting/directing the planning, development, and implementation of duties and projects related to School Academic Systems, Sports Activities, Transport, Meal Services, Educational Technology, Library, IT Services, Facilities Management, Procurement, Finance and Administration.
To share the incident report raised by School Leaders to teammates to indicate details of the incident or fill in the incident report themselves
School Finances
Work closely with the School Leader to develop and actively manage school budget
Assists in doing various cost analysis to identify operational improvements
Coordinate between Ops and Finance on procurement, approving purchases under a specific financial threshold and escalating urgent/critical requests as needed
Serve as a first school-based point of contact regarding finance and work with Central Team to ensure financial compliance and reporting
Academic Operations
Manage procurement of and oversee regular audit of school’s academic resources e.g., textbooks and stationery
Support in coordinating school external trips both academic and clubs trips
Extramurals & Events
Maintain relationships with extramural vendors/service providers operating on campus and ensure ongoing adherence to contract and Nova Pioneer quality standards
Work with School Leader to develop a vision for a robust sports program on campus, and work with coaches, PE teachers, other school-based staff, and external service providers (as needed) to bring the vision to life
Coordinate with Central Team to help facilitate on-campus events such as Open Day, Campus Experience, and Teacher Selection Day
Coordinate with Marketing across various needs (e.g., uniforms, non-academic offerings).
About You
Skills and Qualifications required:
Bachelor's Degree in Business Administration/ Management/ Economics or other related fields
You have atleast 3 years working in a busy school-based environment or relevant work experience in business operations, project management, marketing, event management, and/or finance operations
You have a proven track record of holding yourself to high standards of operational excellence
You are data-driven with superior problem-solving and planning skills
You have highly developed organizational, communication, and presentation skills
You possess superior interpersonal skills as demonstrated by the ability to form professional relationships at all levels of the organization and with appropriate external stakeholders
You have a high degree in computer literacy with experience in Google Suites and Microsoft packages such as Microsoft Excel
You are able to manage multiple workstreams simultaneously
You are a thoughtful planner able to multi-task, prioritize effectively, take initiative, and deliver for many stakeholders in a fast-paced environment
You are a proactive, creative, and measured problem-solver. You have an ability to quickly and calmly identify and analyze problems and recommend or implement effective solutions
Work experience in a multicultural environment would be advantageous