JOB TITLE DEPUTY DIRECTOR, COMPLIANCE & REPORTING SERVICES
Reports To DIRECTOR, SUPPLY CHAIN MANAGEMENT SERVICES
Job Purpose Reporting to the Director, Supply Chain Management Services the
successful candidate will be responsible for compliance and quality
control in procurement and asset disposal processes, contract
administration, spend analysis & reporting, enhancement of
procurement systems & processes, supplier performance
management, capacity building (training) and secretariat services,
with overall aim of achieving operational excellence in Supply
Chain Management Directorate.
1. Scope of Work /Duties /Responsibilities
1.1. Facilitating the collation, preparation and submission of annual work plans;
1.2. Ensuring full compliance to the Public Procurement and Asset Disposal Act
2015 & Regulations 2020, Authority’s policies and procedures.
1.3. Coordinating the preparation of Board circulars and reports as per the Board
Calendar or as may be directed from time to time;
1.4. Liaising with legal and other user departments in drawing and managing
compliance and reporting functions in the Authority;
1.5. Oversee the training of supply chain team & users to help build internal
capacity and execution of a Continuous Professional Development (CPD)
program;
1.6. Facilitating the identification of systems that can be integrated to facilitate
seamless flow of data;
1.7. Ensuring update of information on the Public Procurement Information Portal
in accordance to executive order no 2 of 2018 and statutory reporting;
1.8. Facilitating gathering of market intelligence and advising supply Chain team
on best practices;
1.9. Ensuring the efficiency and effectiveness in the use of e- procurement in the
Authority;
1.10. Fostering harmonious Supplier Relationship Management Systems supporting
the suppliers and tendering process; and
1.11. Overseeing the overall management of supply chain documentation (such as
the vendor master files) for easy retrieval when required, to enhance efficiency
in operations.
2. Qualifications
2.1. Bachelor’s degree in any of the following disciplines: - Supply Chain
Management, Procurement and Logistics, Commerce, Business
Administration, Economics or its equivalent qualifications from a recognized
institution;
2.2. Master’s degree in any of the following disciplines: - Supply Chain
Management, Procurement, Commerce, Business Administration, Economics
or its equivalent qualifications from a recognized institution;
2.3. Been a member of Kenya Institute of Supplies Management (KISM) or
Certified Institute of Purchasing and Supply (CIPS) in good standing;
2.4. Membership to a professional body where applicable;
2.5. Management course lasting not less than four (4) weeks from a recognized
institution;
2.6. Proficiency in computer applications; and
2.7. Demonstrated merit and ability as reflected in work performance and results;
and
2.8. Fulfil the requirements of Chapter Six of the Constitution.
3. Experience
3.1. A minimum period of ten (10) years in relevant work experience and at least three
(3) years in a Supervisory position in the Public Service or Private Sector.
4. Key competencies
4.1. Creativity and innovativeness
4.2. Self-driven
4.3. Result oriented
4.4. Emotional intelligence
4.5. Team building skills
4.6. Integrity and professionalism
4.7. Equity and respect for diversity
Interested candidates are required to submit their duly filled application forms
(available on the KEMSA website: www.kemsa.co.ke/careers ) in either
hard or soft copy formats marked / referenced ‘Job Ref. No KEMSA/SCMS/2022/005
Application for the Position of Deputy Director, Compliance & Reporting Services
– Kenya Medical Supplies Authority’.
Hard copy applications to be enclosed in plain sealed envelopes marked / referenced
clearly as above. Interested candidates should not indicate their names on the envelope.
Please note that successful candidates will be required to submit certified true
copies of certificates, testimonials, a detailed CV, and MUST fulfill the requirements
of Chapter Six of the Constitution of Kenya 2010 and will be required to attach
copies of the requisite documents during interviews.
Hard Copy Applications can be submitted physically or sent via postal mail and
addressed to:
Chief Executive Officer
Kenya Medical Supplies Authority
Commercial Street Industrial Area
P. O. Box 47715 – 00100
NAIROBI, KENYA
Soft copy applications can be sent via email to [email protected]
Online applications can be submitted via www.careers.kemsa.co.ke
All applications should be submitted and received on or before:
17:00hrs on August 16, 2022.
(No applications submitted after closing date and time will be considered).
Kenya Medical Supplies Authority is an equal opportunity employer.
Female candidates and persons with disabilities (PWDs) are encouraged to apply.
Note, persons with disabilities are required to attach a copy of valid NCPWD membership
card.
Only shortlisted candidates will be contacted.
