Reports to: Head of Finance & Administration,

Location: Nairobi, Kiambu County,

Gross Salary: Ksh 200,000 – 250,000,

Our client is a leading general manufacturing company seeking to hire an Administration Manager who will supervise daily support operations of our company and plan the most efficient administrative procedures.

Duties & Responsibilities

• Plan and execute operational tasks: Be the most vibrant planner and executor of key activities that keeps operations running smoothly; transport and movements, housing, maintenance and many more. 
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Managing, tracking and supervising corrective and preventive maintenance actions on company’s facilities-buildings, office equipment etc
• Enforce standardized archiving, storage, filing, cross-referencing of all Intellectual Property of the company.
• Overseeing special projects and tracking progress towards company goals.
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Developing, reviewing, and improving administrative systems, policies, and procedures
• Coordinate and staff and visitors support ensuring a seamless and world-class hospitality experience for all visitors coming to the company.
• Coordinate and organize Stakeholder Meetings: Responsible for working with the leadership to coordinate and organize stakeholder meetings
• Documentation Management by ensuring that correspondence between stakeholders and country leaderships are submitted promptly and archived appropriately. 
• Responsible for managing onsite vendors (food, sundries suppliers, service providers and contractors) and expected to make input into the processing of their payments.
• Ensuring a high quality work output of the facilities support teams such as janitors and drivers.
• Management of all applicable licenses and statutory payments e.g. land rates etc.
• Staff and guest  transport Management
• Management of   office supplies inventory and the purchasing of new material with attention to budgetary constraints 

Minimum Qualifications and Skills

• Bachelor’s degree in business administration, management, or a related field.
• A minimum of 10 years of experience supervising overall administration operations or as an administration manager working in a manufacturing industry, logistics or a warehouse.
• A very good communicator, highly flexible and be a supportive team player as there is high engagement with multiple stakeholders.
• Demonstrated financial management, analytical and computer skills, with emphasis on Finance management, budgeting, accountability and financial analysis.
• In-depth understanding of office management procedures and departmental and legal policies
• Familiarity with financial and facilities management principles
• Proficient in MS Office
• Strong problem solving, critical thinking, coaching, interpersonal, and verbal and written communication skills.
• Ability to plan for and keep track of multiple projects and deadlines.
• Familiarity with budget planning and enforcement, human resources, and customer service procedures.
• Candidates above 40 years are encouraged to apply

How to Apply

If you are up to the challenge and possess the necessary qualification and experience; please send your CV only quoting the job title on the email subject (Administration Manager – Manufacturing) to [email protected]  before 13th July 2022