Job Purpose

This role is responsible for managing KRA’s Human resource records

Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities

N/A

Operational Responsibilities / Tasks

• Ensure and oversee safe storage and accessibility of records by implementing security systems
• Oversee KRA employee’s records from their creation and preservation through to disposal
• Ensure employees understand records management policies such as confidentiality, accuracy and authenticity
• Identify gaps in employees’ skills, such as the ability to implement new technologies in managing electronic records, and arranges for training solutions that keep their skills updated
• Oversee the design and implementation of print and electronic records
• Oversee implementation of procedures and policies pertaining to Records & Archives administration
• Ensuring confidentiality of records & information
• Assist in implementation of a HRIS and System uptake
• Ensure timely preparation and submission of reports
• Assist in Identifying documents which are disposable as per the Ministry of Public Service guidelines and the Disposal Act and seek approval from the DC - HR to have the documents disposed.
• Supporting HRIS System Administration
• Receiving and processing enrolment documents of new staff
• Facilitation of staff identification badges
• Day-to-day operations and supervision of staff in the unit

Job Dimensions:

Financial Responsibility

N/A

Responsibility for Physical Assets

• Responsible for physical assets assigned by the institution i.e. Computers and Office equipment

Decision Making / Job Influence

• Make operational decisions

Working Conditions

• Works predominantly in a comfortable environment

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

• A degree in Human Resource Management or related field from a recognized institution.

Professional Qualifications / Membership to professional bodies

• Diploma in HR/Post graduate Diploma in HR/Certified Human Resource Professional (CHRP)
• Membership to a Professional Body – IHRM

Previous relevant work experience required.

• Minimum of 4 years work experience in a similar role and at least 1 year at supervisory level

Functional Skills, Behavioral Competencies/Attributes:

• People management skills
• Risk management and analysis
• Results driven and analytical
• Strong decision-making skills
• Excellent communication skills
• Good interpersonal skills
• Technological ability
• Tax business understanding

How to apply

Registration:

• Go to https://erecruitment.kra.go.ke/login and then click on the ‘Register’ button to start the application process.
• After registration, you will receive an email enabling you to confirm your email address and complete your registration.

Log on:

• After registration go to https://erecruitment.kra.go.ke/login
• Key in your username and password then click on ‘Log in’ to access your account.
• After successful log in, the system will open the ‘Applicant Cockpit’.

Candidate Profile (To create or update applicant detail):

• On the ‘Applicant Cockpit’ page, go to the tab ‘Candidate Profile’.
• Click on ‘My Profile’ to create and update your profile.
• Follow the instructions to complete your profile.
• The process will end by clicking the tab “Overview and Release”.
• Ensure you click the check box on the page to complete the profile.

Application process:

• To view the open job postings, click on the tab ‘Employment Opportunities’ on the ‘Applicant Cockpit’ page.
• Under the heading ‘Job Search’ click the ‘Start’ button to view all available vacancies.
• Click on the Job posting to display the details of the position.
• To apply for the position, click ‘Apply’ button at the top of the page.
• Follow the instructions to complete and submit your application.
• Kindly note that all mandatory fields must be completed.
• To complete the process of application, click the ‘Send Application Now’ button after reviewing and accepting the ‘Data Privacy Statement’.

In case of any challenges, please send your email query to [email protected]