Job purpose

This role is responsible for providing support in coordination, monitoring, reporting and quality management of operations in the HR Division.

Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities

• Monitor Divisional performance and service delivery against the approved work plan and SLA timelines.
• Coordinate partnership between HR Division and other departments / Regional offices.
• Monitor implementation of HR action points arising from Board and Management.
• Day to day operations, supervision, management of performance and development of staff in the HR Operations office.

Operational Responsibilities / Tasks

• Coordinate the preparation and compilation of various divisional reports in line with the approved reporting guidelines.
• Facilitate implementation of the work plans for the following corporate initiatives in the Division: Audit, Integrity, Survey Recommendations, QMS and Risk Management.
• Coordinate the preparation of Divisional Budget and monitor its utilization.
• Coordinate the development of the Divisional Annual Procurement Plan and track its implementation.
• Coordinate preparation of Divisional Performance Review Reports in line with Performance Management guidelines.
• Coordinate day-to-day administrative operations in the Deputy Commissioner’s office.
• Liaise with relevant departments/divisions/sections to ensure timely dissemination of information.
• Facilitate initiatives to improve ethics, culture and facilitate change management in the Division.

Job Dimensions:

Financial Responsibility

• Monitors divisional budget.

Responsibility for Physical Assets

• Responsible for physical assets assigned by the Authority.

Decision Making / Job Influence

Makes strategic and operational decisions.

Working Conditions

• Works predominantly in an office setting.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

• A degree in Human Resource Management or business related field from a recognized institution.

Professional Qualifications / Membership to professional bodies

• Membership to a Professional Body – IHRM
• Diploma in HR/Post graduate Diploma in HR/Certified Human Resource Professional (CHRP) or Diploma in a business related field will be an added advantage

Previous relevant work experience required.

• A minimum of four (4) years’ experience with at least one (1) year at supervisory level.

Functional Skills, Behavioural Competencies/Attributes:

• Good decision-making capabilities
• Good planning and organizational skills
• Resilient, focused and results-oriented
• Risk management and analysis
• Excellent written and oral communication skills
• Attention to details
• Analytical skills
• Presentation skills
• Supervisory Skills

How to apply

Registration:

• Go to https://erecruitment.kra.go.ke/login and then click on the ‘Register’ button to start the application process.
• After registration, you will receive an email enabling you to confirm your email address and complete your registration.

Log on:

• After registration go to https://erecruitment.kra.go.ke/login
• Key in your username and password then click on ‘Log in’ to access your account.
• After successful log in, the system will open the ‘Applicant Cockpit’.

Candidate Profile (To create or update applicant detail):

• On the ‘Applicant Cockpit’ page, go to the tab ‘Candidate Profile’.
• Click on ‘My Profile’ to create and update your profile.
• Follow the instructions to complete your profile.
• The process will end by clicking the tab “Overview and Release”.
• Ensure you click the check box on the page to complete the profile.

Application process:

• To view the open job postings, click on the tab ‘Employment Opportunities’ on the ‘Applicant Cockpit’ page.
• Under the heading ‘Job Search’ click the ‘Start’ button to view all available vacancies.
• Click on the Job posting to display the details of the position.
• To apply for the position, click ‘Apply’ button at the top of the page.
• Follow the instructions to complete and submit your application.
• Kindly note that all mandatory fields must be completed.
• To complete the process of application, click the ‘Send Application Now’ button after reviewing and accepting the ‘Data Privacy Statement’.

In case of any challenges, please send your email query to [email protected]