The duties and responsibilities of the officer will entail: -
Reviewing and formulation of administrative services;
Preparing workplans for the department;
Overseeing maintenance issues through conducting physical survey and defect report and recommend for service to maintain suitable working condition;
Ensuring staff welfare is prioritized by providing suitable tools of work and conditions of work to adopt acceptable standard practice, which will result to better output;
Supervising staff through a clear duty allocation, to monitor adherence in order to appraise performance justifiably;
Ensuring compliancy to policy guidelines by obtaining clear interpretation hence enhanced service delivery;
Conducting staff performance appraisal in the department;
Ensuring routine responses to routine correspondences on administrative matters to ensure up to date reporting;
Initiating of administrative staff training and development and other policy matters;
Monitors and evaluates the implementation of the department’s projects and programmes;
Coordinating identification of office equipment and furniture requirement for the Institute;
Monitors the implementation and adherence to the Departmental Work Plans;
Providing cross-functional liaison for administrative matters;
Manages the Department’s Information Management Systems;
Manages provision of office space, transport and other logistical services;
Ensures prudent and optimum utilization of department’s resources;
Facilitating meetings, conferences and other special events;
Oversees the provision of security and safety for Institute’s premises and staff;
Supervises waste disposals;
Follows up on payment of bills for common services;
Ensuring general maintenance of office equipment’s and building is undertaken;
Works closely with the Supply Chain Management Department in the development, management and maintenance of the assets register for the Institute;
Generating administrative reports on repairs and maintenance; and
Facilitating renewal of motor vehicle and property insurance policies.
Requirements for Appointment/Person Specification
For appointment to this grade, a candidate must have: -
At least six (6) years relevant work experience in comparable and relevant position in which three (3) must be in Senior Administration Officer or in a supervisory level in public service or private sector;
Bachelor’s degree in Public Administration; Business Administration; Business Management; Office Management or any other relevant qualifications;
Minimum KCSE C+ (plus) or its equivalent;
Supervisory course lasting not less than two (2) weeks from a recognized institution;
Member of a relevant professional body in good standing;
Proficiency in computer applications;
Demonstrated good results in work performance; and
Met the requirements of Chapter Six of the constitution
