Administrative Assistant-Temporary (6 months’ contract)

Department

Food Services

Entity

Aga Khan University Hospital, Nairobi

Location

Nairobi, Kenya                                                                 

Introduction

Aga Khan University Hospital, Nairobi is a private not-for-profit teaching hospital that provides tertiary and secondary level healthcare services. It is the first hospital in East Africa to be accredited by the Joint Commission International from the USA. The University Hospital has been providing high quality care for the people of East Africa and beyond for over 60 years.

The incumbent will Provide effective and efficient full range administrative and secretarial support to the department. Assist in calendar and meeting scheduling for the department and making sure all catering functions have been booked and serviced accordingly while maintaining   updated departmental documents.

Responsibilities:

Ensuring the smooth and efficient operation of the department by managing administrative tasks

• Maintain Departmental personnel files as per the SQE
• Daily catering functions booking, updating, distributing summaries to Kitchen and functions office and making follow up.
• Meal voucher ordering for staff cafeteria and Java use
• Maintain float and organize for Reimbursement keeping reports on the same

Supporting staff in administrative issues

•   General office administration and documentation and record keeping.
• Departmental and Interdepartmental communication both Verbal and written as needed.
• Evaluating KPI, Goals, and objectives for the department
• Preparation of Monthly meal cards for issue to respective departments and keeping records of the same.
•  Tabulating monthly allowance reports for
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