Accounts Payable (AP) / Global AP Process Support and Implementation - 40%

  • Review all supporting documents and ensure supporting documents are accurate; entries are done correctly to the appropriate account codes
  • Provide guidance to staff and budget holders where coding is not done correctly and recommend adjustments accordingly where necessary to comply with donor requirements or accounting standards and organization policies
  • Raise purchase requisitions in the Enterprise Resource Planning (ERP) system
  • Process and ensure accuracy of staff travel advances, reimbursements and travel expense reports

Year-end Process - 20%

  • Conduct Trial Balance analysis to establish accuracy of the balances and make the necessary changes on any outstanding balances
  • Review all transactions and reconcile the Accounts Payable and Accounts Receivable to the General Ledger
  • Follow up any exceptions identified during the analysis and resolve them or refer to the Finance and Operations Manager where guidance is required
  • Conduct the year end physical inventory count and verification process
  • Support on the vendor pre-qualification exercise and ensure vendor onboarding done accurately

Travel and Events Management - 30%

  • Provide support on events management requests coming from the region, country offices and the wider organization
  • Maintain oversight of efficient and cost-effective local travel and transport related activities (taxis and rental vehicles) for staff locally and visitors from abroad
  • Flight bookings and management: ensure that bookings are made on the most competitive fares
  • Coordinate local staff movement i.e. organize pick up and drop off for staff who arrive and depart from other countries
  • Administration of taxi applications to ensure timely, accurate and updated data maintenance

Other Responsibilities - 10%

  • Support procurement of local service providers for office services
  • Provide support on regional finance and administration requests

Key Competencies

  • Customer focus - internal and external
  • Problem solving
  • Functional technical skills
  • Planning
  • Informing
  • Managing and measuring work
  • Process management
  • Excellent verbal and written communication skills

Qualifications and Experience

  • At least 2-3 years' experience in a similar position
  • A Minimum of a Bachelor's Degree in Accounting, Business Administration or Finance
  • Professional qualification in Accounting, with a minimum of CPA Part 2 or equivalent in ACCA is required
  • Proficiency in Microsoft Office, and good skills in using ERP - financial software applications
  • Strong analytical skills with ability to set priorities, complete work with minimal supervision, and meet deadlines

    Method of Application

    Interested candidates who meet the criteria are encouraged to send in their application that includes a cover letter and CV attached as one document to [email protected] with the subject title “Finance and Administration Assistant”. The closing date is 13th June 2023.

    This is a national position in Kenya: we require that you have the legal ability to work in Kenya.

    While we would like to respond to all applicants, only shortlisted candidates will be contacted.

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