About the Role

Responsibilities:

• Schedule meetings and appointments
• Manage the social media platforms
• Organize the office layout and order stationery and equipment
• Maintain the office condition and arrange necessary repairs
• Organize office operations and procedures
• Coordinate with IT department on all office equipment
• Ensure that all items are invoiced and paid on time
• Manage contract and price negotiations with office vendors, service providers, and office lease
• Manage office G&A budget, ensure accurate and timely reporting
• Provide general support to visitors
• Assist in the onboarding process for new hires
• Liaise with facility management vendors, including cleaning, catering, and security services
• Serve as the point person for office manager duties including Maintenance, Mailing, Supplies, Equipment, Bills, Errands, and Shopping

Requirements and skills

• Proven experience as an Office Administrator, Front Office, or Administrative Assistant
• A Bachelor of Science degree in sociology or a degree in psychology is preferred
• Knowledge of Office Administrator responsibilities, systems, and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)Hands-on experience with office machines (e.g. fax machines and printers)
• Familiarity with email scheduling tools, like Email Scheduler
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with the ability to suggest improvements
• Self-Starter

How to Apply

If you are up to the challenge,  and possess the necessary qualification and experience; please send your CV only quoting the job title on the email subject (Office Administrator – Behavioral Health Organization) to: [email protected]