About the Role

Major Responsibilities

People and Culture Policy and Compliance

• Provide guidance and interpretation of P & C policies to the Regional Managers, Program Managers and all staff in the designated areas.
• In liaison with the Regional, Cluster and Project Managers, coordinate employee performance-related and disciplinary processes to ensure adherence to internal policies

Recruitment & Selection and Contract management

• Coordinate the placement of attaches in the region
• Collaborate with hiring manager and the National Office recruiters to ensure timely processing of staff appointments, contract renewals, non-renewals and contract extensions.
• Track contract expiry dates of the staff at the region, and follow up with Program Managers on renewal/non renewals
• Maintain a database of potential employees at the Region and possible replacements especially of field recruits.
• Provide P& C support for exiting staff and manage employee exit processes (clearance, handover etc) and ensure compliance to WVK Polices
• Coordinate and guide management on staff transitions during program/project phase outs and ensure all applicable policies and procedures are adhered to.

People and Culture Information System and Employee Records management

• Facilitate new starters to complete and forward to National Office all their duly signed employment records.
• Liaise with the P & C Administration Officer in creation of personal files for all new starters and ensure that all documentation are in order
• Capacity-build staff & managers on use of Workday including implementation of new modules
• Maintain and update Workday on any employee changes/movements
• Analyze regional absence requests on a monthly basis and alert managers on pending approvals
• Support people managers to ensure adherence to annual leave plans
• Carry out data clean up at regular intervals to ensure data consistency

Staff Onboarding and Engagement

• Co-ordinate and conduct orientation of the new staff recruited at the Region and program level.
• Ensure staff are enrolled into WVK Systems eg payroll, WV central and WVK Staff benefits and understand the related processes
• Facilitate probation reviews and confirmation of staff within acceptable and set timelines
• Support and build the capacity of the managers on performance management and respond to related queries
• Liaise with the people managers in the regions to ensure timely implementation of performance management cycle including performance planning, reviews and appraisals. 
• Support staff to undertake learning and development initiatives to build capacity and for staff enhanced competence.
• Organize in liaison with Programs in team building initiatives

Compensation & Benefits and Staff care

• In liaison with the P &C Coordinator, ensure all new staff are enrolled to the WVKs compensations and benefits programs
• Coordinate psychosocial support and peer support for staff within the region
• Report and facilitate documentation for accidents and incidences for WIBA and GPA claims
• Educate managers and staff on self-care, entitlements and ensure a culture where people feel valued
• In liaison with the P & C Coordinator, facilitate planning of health audits and  staff wellbeing initiatives
• In liaison with the P & C Coordinator, identify cases for and coordinate the critical incident debriefing for staff that have undergone stress and/or trauma and provide appropriate referral services
• Advise Program managers on related compensation polices eg. insurance covers for community members to enable timely procurement ahead of their engagement

People & Culture reports and Metrics

• Prepare and submit of Monthly reports for information and update 
• Provide P&C analytics to advice on trends and areas of improvement in the respective programs.
• Conduct periodical Program visits for P&C related support.

Collaboration & Networks

• Coordinate and participate in roll out and implementation of P & C initiatives
• Participate in committees and taskforces, as assigned

Others

• Attend and participate in the daily morning devotions;
• Support in the rollout and implementation of P&C initiatives at the regional level
• Perform any other duties as required by the supervisor or his/her designee.

How to Apply

https://worldvision.wd1.myworkdayjobs.com/en-US/WorldVisionInternational/job/People---Culture-Business-Partner_R19165?locationCountry=9e684fd7be1e469d9ee955a4c3b754be&utm_source=MyJobMag