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Call For Consultancy-Facilities & Office Infrastructure Assessment (Expired)

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Recruiter / Employer: Medecins Sans Frontieres (MSF)
Contract: Contract / Casual
Salary: Confidential
Status: Expired

About the Role

The main objectives of this consulting project are to:

  • Assess MSF EA short-term and long-term needs and requirements for our facilities 2. Assess possibilities with other MSF entities based in Nairobi
  • Assess and develop possible solutions/alternatives.
  • Identify possible solutions and assess their feasibility. e.g stay in the current building with adjustment, renting or buying our own premises, relocation to a new rented space and building our own infrastructures.
  • Analyze the costs and benefits of different options and provide recommendations on the most cost-effective and efficient solution.
  • Identify potential new buildings or locations that would meet the needs of MSF EA and/or other entities who wish to join the project and provide a detailed analysis of each option.
  • Provide a comprehensive report outlining the findings of the assessment and recommendations for next steps. The report shall contain the problem definition, requirements, alternatives, schedule, risks, logistics and budget required to obtain suitable office facilities.
  • Through this project, we hope to gain a clear understanding of the best course of action for MSF and to make an informed decision. We believe that this will help us optimize our operations, reduce our costs, and improve our overall efficiency. We are committed to achieving these objectives and look forward to working with a qualified consultant to achieve our goals.

    • Scope of Work
    The Consultant will be responsible for the following tasks:

  • Identify/meet/engage the stakeholders forming the steering committee and identify focal point to support the study (MSF EA, Hosted units, Technical support, Managing Section, Operational sections, missions in Kenya …).
  • Assess the current facilities, including a review of the physical space, layout, and functionality
    Understand strategic needs (working space, meeting rooms, breakout areas, parking, storage and IT infrastructure), develop growth scenarios and estimate the headcounts on long term basis (5-10 years).
    Establish specifications defining the geographical area to be explored, the functional requirement and the minimum surface to be sought during visits.
    Study the context: urbanistic, administrative and regulatory, legislation, real estate market technic and any other element relevant to the project.
  • Analyze the costs and benefits of relocating or acquiring a new building, including an assessment of the financial implications of each option.
  • Identify potential new buildings or locations that meet the needs of MSF EA, considering factors such as proximity to areas of interest, transportation infrastructure, and local zoning regulations.
  • Provide a detailed analysis of each option, including a comparison of costs, benefits, and potential risks.
  • Develop a set of recommendations for the best course of action, considering the objectives of the project, the budget, and the timeline.
  • Present the findings of the assessment and recommendations to the executive team of MSF EA in a clear and concise manner.

    • Qualifications and Experience of the Key Expert

    The Consultant for this project should have the following qualifications and experience:

    • Bachelor's degree in a related field, such as engineering, architecture, interior design, or facilities management.
    • At least 10 years of experience in facilities management or related field, with a proven track record of managing complex facility projects.
    • Strong analytical skills and experience with data collection and analysis, with the ability to synthesize and present complex information in a clear and concise manner.
    • Experience in project and change management.
    • Excellent project management skills, including the ability to manage multiple tasks and stakeholders, prioritize effectively, and meet deadlines.
    • Strong communication skills, with the ability to communicate complex information to a variety of stakeholders, including executive leadership, technical staff, and non-technical staff.
    • Knowledge of local and national building codes and regulations.
    • Experience with budget management, including the ability to develop and manage project budgets.
    • Ability to work independently and as part of a team, with a high level of accountability and attention to detail.
    • MSF experience is an asset.

    How to Apply

    All clarifications to be sent by 29th March 2023

    • The proposal should be no more than 20 pages in length, including all appendices and attachments.
    • All proposals and queries should be submitted to: [email protected] on or before 6th April 2023 at 1700hrs (East African Time) and marked as follows on the subject line:
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