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Procurement Officer, P3 At United Nations Office (Expired)

Contract: Contract / Casual
Salary: Confidential
Status: Expired

About the Role

This position will be focused on all procurement activities related to the Replacement of Office Blocks A to J project at the United Nations Office at Nairobi, which is a multimillion-dollar, multi-year undertaking that would entail construction of a building development that replaces the existing office blocks A to J and includes the implementation of flexible workspace strategies at all remaining office blocks located on the Gigiri Complex. The incumbent will be responsible for all procurement activity related to the design and construction of the Replacement of Office Blocks A to J project while adhering to the strict deadline as mandated by the General Assembly. This position is located in the United Nations Office at Nairobi, Procurement Section at the Nairobi duty Station. Under the supervision of the Chief, Procurement Section and within delegated authority, the incumbent will perform the following duties:


  • Plans, develops and manages all procurement and contractual aspects of projects of significant complexity specifically related to major construction and renovations of buildings within the UNON complex through a worldwide procurement of diverse services and commodities (e.g. works, services, information technology, electronic equipment and instruments, building maintenance materials, office supplies, construction, furniture, etc.) taking into account local economic and other conditions.
  • Advises requisitioning units and recipient entities on the full range of procurement issues, providing support and guidance at all stage of the procurement cycle.
  • Provide technical advice on procurement activities to officials of substantive units during all phases of procurement cycle.
  • Supervise/oversee preparation and distribution of invitations to tender and manage/conduct all aspects of the tender exercise.
  • Utilize establishment procurement procedures to clarify and solve procurement-related queries from requisitioners.
  • Establish and maintain work program and time frames for processing requests in accordance with the procurement manual.
  • Develop and prepare contracts for the procurement of goods and services; Issue international tender invitations; Evaluate responses and make recommendations for the finalization of purchase and award of contracts; Approve procurement orders up to the authorized limits and prepare
  • draft submissions for the Chief Procurement Officer (CPO) before presentation to the committees on contacts for review and subsequent approval by the authorized official.
  • Conduct market research via internet and trade publications to keep abreast of market developments; Research and analyze statistical data, market reports and availability of goods and services.
  • Oversee adherence to contractual agreements, recommend amendments and advise vendors and requisitioners on contractual rights and obligation; Conduct or coordinate all phases of negotiation of disputes arising from contacts.
  • Prepare a variety of procurement related documents, contacts, communication and guidelines.
  • Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
  • Performs any other duties as requested by the Supervisor.


  • PROFESSIONALISM: Knowledge of internationally recognized procurement standards and of all phases of international procurement techniques and operations used in contracting for a diverse range of goods and services. Knowledge of contract law and expertise in handling complex contract issues. In-depth grasp of leading-edge procurement techniques, practices and operations; Ability to address broader issues of procurement in terms of impact at the programme and institutional level; Good working knowledge of best value for money concept and methodology, Strong analytical skills and good knowledge of quantitative methods to measure supplier capacity and commercial offers; Extensive knowledge of sources of supply, market trends and pricing; Excellent negotiating skills in resolving conflict and ability to shape and influence agreement with requisitioning offices and vendors; Discretion and sound judgment in applying technical expertise to resolve complex and/or sensitive issues. The ability to analyze and interpret data in support of decision-making and convey resulting information to management. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
  • PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
  • ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.


  • An advanced university degree (Master's or equivalent) in supply chain management, procurement, business administration, commerce, engineering, law or related fields is required. A first-level degree (Bachelor's degree or equivalent) in the specified fields of studies with two (2) additional years of relevant work experience may be accepted in lieu of the advanced university degree.
  • Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is an advantage.

Job - Specific Qualification

  • Chartered Institute of Purchasing and Supplies (CIPS) Level 4 or equivalent professional certification is required. Please attach a copy of your CIPS Level 4 certificate or a copy of your equivalent professional certification.

Work Experience

  • Five (5) years of experience in Procurement of global service contracts, of which Three (3) years first and experience on Contract Administration and/Contract Management is required.
  • Experience in administering or managing design and/or construction contracts in the UN system or international organizations is desirable.
  • Experience in managing large procurement cases for goods and services in large international organizations is desired.
  • One (1) year experience supervising a procurement team is desirable
  • Experience working with a Systems Application and Products (SAP) system or another Enterprise Resource Planning (ERP) system is desirable.

How to Apply

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