Job Title Quality Assurance Officer
Grade ; KS 8
Corporation/Organization : Kenya Bureau Of Standards
Directorate :Quality Assurance And Inspection
Department :Quality Assurance
Division: Quality Assurance
Section / Unit
a) Agriculture (2)
b) Chemistry (4)
c) Civil Engineering (2)
d) Electrical Engineering (1)
e) Food science (3)
f) Mechanical Engineering (1)
g) Textile Engineering (1)
Location / Work Station Head Office, Coast, MT. Kenya, North Rift, South Rift, North Eastern, Lake
Reporting Relationships
Reports to Principal Quality Assurance Officer
Direct Reports N/A
Indirect Reports N/A
Job Purpose
Implements conformity assessment systems based on approved specifications in inspection and certification of locally
manufactured and imported products in specific sectors within the section including but not limited to: Mechanical, Civil,
Building & Construction, Textile & Leather, Electrotechnical engineering; chemical, petrochemical, food and agriculture.
This is to facilitate local, regional and international trade and ease of doing business while safeguarding consumer health
and safety, protection of environment in line with Articles 42, 43(a, b, c & d), 46 (a, b & c) of the Constitution of Kenya and
the Standards Act (Cap 496 Laws of Kenya); and entrenchment of a culture of quality for the realization of Kenya’s vision
2030, African Union Agenda 2063 and United Nations Sustainable Development Goals.
Key Responsibilities/ Duties / Tasks
I. Managerial / Supervisory Responsibilities
N/A
II. Operational Responsibilities / Tasks:
6
a) Implements conformity assessment systems based on Kenya Standard or approved specifications for the purpose of
realization of sustainable development goals, Kenya vision 2030 and African Union Agenda 2063 and promote market
access of Kenyan products;
b) Develops over 2,000 products in Kenya through implementation of standards within specific sectors in the section which
are key to the achievement of the Agenda 2063, Kenya Vision 2030 and the Sustainable Development Goals;
c) Monitors the conformity assessment systems and legal requirements to safeguard health and safety of consumers and
protection of environment;
d) Prepares reports on compliance of locally manufactured products with regulatory and statutory requirements within
specific sectors in the section;
e) Implements the resource mobilization strategies to increase revenue base and ensure financial sustainability within
specific sectors in the section;
f) Develops and monitors individual performance targets in line with strategic plan to ensure realization of organizational
objectives within the section;
g) Executes contractual services requested by industry to ensure compliance of products to relevant standards within the
section;
h) Implements, maintains, monitors & evaluates and improves Management systems adopted by KEBS for the purpose
of ensuring efficiency and sustained customer satisfaction within the section;
i) Implements workplans, medium term expenditure framework, and procurement plans within the section;
j) Implements product certification schemes of supervision and control in the section in order to facilitate manufacturing,
trade, protect environment and health and safety of the consumers;
k) Inspects and assesses factories for product compliance and gives feedback to the manufacturers and guides in
implementation of corrective actions by manufacturers whose products fail to comply with the requirements of relevant
standards within the section;
l) Prepares factory inspection reports for consideration by Assistant Manager, Quality Assurance;
m) Provides sector specific data for use in the review of Standards in the National and Regional standard development
process in order to address emerging issues;
n) Prepares justifications for firms seeking certification to Diamond Mark and submits to the Assistant Manager, Quality
Assurance for consideration;
o) Conducts risk profiling and analysis of locally manufactured products within specific sectors in the section and
implements strategies for the safeguarding of the health and safety of consumers;
p) Tracks payments of Product Certification and Testing fees to ensure all payments due to KEBS are collected;
q) Implements of business continuity strategies to ensure resilience and sustainability of processes, products and
services; and
r) Implements sectional strategies, and product certification procedures for locally manufactured products to ensure health
and safety of consumers; and protection of the environment.
Job Dimensions:
I. Financial Responsibility
Responsible for revenue generation
II. Responsibility for Physical Assets
Responsible for physical assets in the section; including but not limited to the field test Equipment, ICT
Equipment, Office Furniture and equipment.
7
III. Decision Making / Job Influence
Makes operational decisions within the section
IV. Working Conditions
a) The job is predominantly field/factory based and involves travelling within country for industry
engagements forums and meetings, and occasional travels outside the country for Product
Certification functions.
b) Exposure to hazardous chemicals and materials, and hostile working environment in the field and
factory.
Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic qualifications
Bachelor’s degree in Science, Technology, Engineering and Mathematics (STEM)
Professional Qualifications / Membership to professional bodies
a) Registration with relevant professional bodies, e.g.:
i. Chemistry society of Kenya;
ii. Physics society of Kenya;
iii. Engineers Board of Kenya;
iv. Food Nutrition and Dietetics Board;
v. Kenya Institute of Food Science and Technology;
vi. Computer Society of Kenya;
vii. National Quality Institute or any other relevant body;
viii. Any other relevant professional body;
b) Gazetted Inspector
Previous relevant work experience required.
N/A
Functional Skills, Behavioral Competencies/Attributes:
Functional Skills and competence
a) Quality Inspection and Systems auditing Skills;
b) Skills to apply Statistical quality control tools
c) Negotiation skills;
d) Prosecution skills;
e) Project Management;
f) Financial Management;
g) Information, communication, and technology skills;
h) Presentation skills;
i) Report writing;
8
j) Analytical skills; and
Behavioural:
a) Problem solving skills;
b) Time management skills;
c) Communication skills; and
d) Interpersonal skills.
The Kenya Bureau of standards (KEBS) is a statutory organization of the Government of Kenya established by the
Standards Act, Cap 496 of the laws of Kenya in July 1974. The mandate of KEBS is to provide Standardization,
Metrology and Conformity Assessment services through the Promotion of standardization in commerce and
industry, Provision of testing and calibration facilities, Control of the use of standardization marks, undertaking
educational work in standardization, Facilitation of the implementation and practical application of standards,
Maintenance and dissemination of the International System of Units (SI) of measurements.
APPLICATION SUBMISSION
Please visit the careers page on KEBS website: https://www.kebs.org for detailed job profile/description and
instruction on how to apply.
Interested and qualified candidates applications should be submitted either SOFTCOPY to [email protected]
or HARDCOPY sent by post or hand delivered to KEBS HQ office addressed to the address below, indicating
VACANCY NAME on the envelope on or before 15th February, 2023 at 17:00 HRs, EAT enclosing/attach Cover
letter, a detailed CV with full details on education background, professional qualifications and relevant
experience together with copies of Testimonials, Academic Certificates and National Identification Card.
Popo Road, Off Mombasa Road,
P.O. Box 54974 – 00200 NAIROBI.
IMPORTANT NOTICE
i. KEBS DOES NOT charge any fee in the recruitment process.
ii. Persons with disability and female candidates are encouraged to apply.
iii. Academic Qualifications of external origin MUST be accompanied by a recognition and equation certificate
from the relevant body in Kenya.
iv. Only shortlisted candidates will be contacted. Canvassing will lead to automatic disqualification.
v. All degree applicants for engineering-related qualifications must be Registered as Graduate Engineers.
vi. The applicants must comply with Chapter Six (6) of the Constitution of Kenya.
