Taking oral dictation; managing office;
Word and data processing;
Operating office equipment;
Maintaining office diary,
Appointments and travel itineraries;
Attending to visitors/clients;
Handling telephone calls;
Co-ordinating schedules of meetings;
Ensuring security of office records, equipment and documents including classified materials;
Maintaining an up-to-date filing system in the office;
Establishing and monitoring procedures for record keeping of correspondence and file movements;
Preparing responses to simple routine correspondence; managing office protocol and etiquette;
Supervising office cleanliness;
Managing petty cash;
Ensuring security, integrity and confidentiality of data; and
Undertaking any other office administrative services duties that may be assigned.

Requirements for Appointment
For appointment to this grade, an officer must have:

Served in the grade of Assistant Office Administrator II or Senior Office Administrative Assistant for a minimum period of three (3) years;
Diploma in Secretarial Studies from the Kenya National Examinations Council;

Business Education Single and Group Certificates (BES & GC) Stages I, II and III from the Kenya National Examinations Council in the following subjects:
Shorthand III (minimum 110 w.p.m.);
Typewriting III (50 w.p.m) Computerized Document Processing III;
Business English III/ Communication II;
Commerce II;
Office Practice II;
Office Management III/Office Administration and Management III;
Secretarial Duties II;
Certificate in Public Relations and Customer Care course lasting not less than two (2) weeks from the Kenya School of Government or any other recognized institution;
Certificate in Computer Application from a recognized institution; and
Shown merit and ability as reflected in work performance and results.

How to Apply

https://psbkericho.co.ke/jobDetails?id=KCPSB/2023/27&utm_source=MyJobMag