Main Purpose: 

Give support to external administrative work and to the project team in obtaining official contacts, procedures and coordination of activities, in order to ensure the smooth running of MSF operation.

Other tasks include, but are not limited to: 

• Together with the Project Coordinator (PC), ensure to keep and facilitate information on legal and administrative procedures. 
• Maintain the support for travel service and keep PC informed about ongoing processes, specific situations or changes in the procedures related to the context. 
• Know all the procedures that MSF needs to follow in order to import goods from any country and assist the mission in following these procedures, in cooperation with the PC and the logistic department of the project and mission.
• Follow up clearances of MSF cargos and informs about any possible planned or extraordinary needs.
• Establish and maintain professional contacts with relevant authorities, depending on the context and the needs of the mission.
• Arrange meetings related to administrative issues for the PC as well as attend them.
• Keep a complete and updated detailed list of all useful contacts in the project area with names, telephones, addresses and other relevant details.
• Ensure, together with the PC that all MSF activities are running lawfully and in agreement with the Memorandum of Understanding in all administrative or customs-related issues and inform about any possible risks or problems.
• Ensure that no illegal money is paid to any authorities or any individual, promoting and sharing MSF principles and values at all levels.
• Additional HR/ Admin tasks as delegated by the Personnel Administration Manager.
• Keep all documentation and files updated, properly filed and easily accessible for internal users.
• Maintain thorough knowledge of the area/context, as well as an understanding of how that impacts the organization.
• With guidance from the PC, monitor, coordinate, and communicate the strategic objectives of the organization to the population, authorities and stakeholders.
• Collaborate and communicate successfully with other entities outside MSF on the ground and facilitate easier communication, understanding and rapport with the population, authorities and stakeholders.
• Organize and facilitate all necessary arrangements, protocols and activities for the organization on the ground.
• Work with other stakeholders (MOH, local authorities and community) to ease and foster links between MSF and them.
• Develop and foster relationships with the community, stakeholders, and other entities.
• Collect, analyze, and utilize data and feedback to identify opportunities to improve the relationship between the stakeholders and the organization.
• Compile reports about incidents, events, or updates about an important issue for the operation of the organization.
• Proactively solve conflicts and address issues that could occur between the organization and the community, local authorities and partners.
• Promptly respond to incidents and other events as necessary.
• Act as a positive representation of the organization to the community, local authority and partners.

Requirements 

EDUCATION: 

• Essential: Diploma/Degree in any related field.
• Desirable: Administration or communication-related studies.

EXPERIENCE  

• Essential: previous experience of at least one year in related relevant positions, in MSF or other NGOs.  
• Desirable: 2+ years of experience in a related role.

LANGUAGE  

• Essential: Fluency in English & Somali (written & spoken)  
• Desirable: Fluency in Kiswahili (written & spoken)

KNOWLEDGE

• Essential: Computer literacy (Microsoft office, internet, outlook). Analytically and mathematically minded to analyze data and create necessary reports
• Desirable: SharePoint,

COMPETENCIES  

• Results and Quality Orientation
• Behavioural Flexibility
•  Service-oriented
• Stress Management  
• Teamwork & cooperation

  Method of Application

  If you meet the above requirements, please email your CV & motivation letter as a single PDF file by 27th December 2022 under the subject “LIAISON OFFICER - (indicating the location you are interested in either Garbaharey, Afmadow, Badhade, Elwak or Dobley) ” to: [email protected].