Duties and responsibility
- Plan the day to day operations of transport department.
- Receive and plan for customer orders related to cargo.
- Acknowledge all the correspondences and respond to all queries from customer and stakeholders in consultation with the M/D , Logistics Director within 12 hours of receipt of query
- Carry out daily vehicle/Driver allocation that will optimize the available trucks.
- Report to MD any case of indiscipline that requires action immediately on occurrence.
- Do all route planning before commencement of vehicles which will improve efficiency and turn around.
- Analyse operating cost per vehicle and identify areas of improvement and recommend to supervisor.
- Plan scheduled vehicle maintenance that allows for minimal down time of vehicles
- Attend to all emergencies in a manner that safeguard customers’ goods and the company interest.
- Ensure that all vehicles have necessary insurance and other legal documentation at all times.
- Apply for licenses and inspection stickers at NTSA web portal.
- Assist the MD in sourcing and procuring all service and repair parts in a cot effective manner.
- Monitor all vehicles when in transit and report any diversion from planed route to Logistics Director for appropriate action.
- Ensure that all third party payments have been requested in a timely manner from the customer in consultation with the accountant.
- Ensure that departmental budget is done in consultation with the accountant and communicated to the Directors for approval.
- Collaborate with police and insurance companies in handling accident claims and ensure company interest are safeguarded at all times.
- Monitoring and reporting regularly to Logistics Director all the changes in the market which would impact on the business.
- Preparing short and long term plans to ensure the continuity of the business
- Assist the Logistics Director in preparing internal procedures to ensure the company has procedures and processes that reflect market reality.
- Ensure that client’s cargo and interest are taken care of in case of disputes involving third parties.
- Ensuring that the cargo is well secured and delivery note is well written before releasing the truck.
- Take full responsibility of fuel management with the give App.
- Ensure that all POD’s are properly signed as per the client requirement and in case of any discrepancies, you should be able to clear with the parties involved.
- Maintain all inventory of spare parts and there records in store.
- Attend to stakeholders meetings as a representative of the company when required to do so.
- Ensure that clear and legible copies of all documents are made and properly filed.
- Ensure that all money paid to third parties is well documented and has been invoiced by the accountant.
- Any other duty assigned by the Logistics Director/Managing director.
Minimum Qualifications:
- Degree in Logistics Management.
- A minimum of five (5) years’ experience in managing trucks and or fleet of vehicles.
- Excellent analytical, organizational and problem solving skills.
- High integrity and self -driven person.
- Quick thinker.
Personal Attributes/Skills Required