Administrative Delivery
- Provide safe and timely transport across the programme
- In liaison with the Office assistant/housekeeper develop schedule of transport for staff, consultants including field visits
- Ensure schedule of transport is strictly followed, resolve conflicts and escalate to the Procurement specialist/Operations manager (OM) lapses
- Provide banking and delivery services and ensure the tasks are prioritised and completed as required
- Where required coordinate procurement and disposal of vehicles
- Coordinate valuation of office vehicles and staff vehicles for purposes of insurance renewals
- Ensure vehicle logs are updated on completion of each journey and signed by the respective staff or consultant and submit for review by the Procurement Specialist on a weekly basis
- Seek approvals for self-drive from the OM or PMT and ensure proper hand over of vehicles on issuance or return
Vehicle Management and Quality Assurance
- Ensure FSD vehicles are always kept clean, tidy and in good working condition
- Ensure safety of vehicles
- Carry out routine and regular maintenance of the vehicles checking oils, breaks, water, batteries, tyres etc
- In conjunction with the operations team arrange the servicing of vehicles in line with manufacture specifications
- Ensure FSD vehicles are used in accordance with policies and procedures
Other Operational Support
- Where required undertake other operational work such as coordinating VAT exemption
- Coordinating day-to-day procurement support as relates to administration
Stakeholder Management
- Being a regular and sometimes first point of contact, ensure internal and external consultants are treated with professionalism and respect and that their concerns addressed in a timely manner
Mandatory, Desirable Requirements and Personal Attributes
- Diploma or equivalent qualification in relevant field
- At least 7 years’ experience in a similar role within a reputable organisation
- Clean driving licence valid
- Certificate of good conduct
- Ability to communicate well in both written and spoken English
- Good knowledge of MS Office Suite