Main Purpose

Planning and supervising the execution of the Warehouse and Stock Management activities in SKID according to MSF protocols and standards in order to ensure the optimal functioning of the mission.

Accountabilities

Planning and supervising on a day-to-day basis the Warehouse and Stock Management activities in SKID, ensuring compliance of MSF standards, protocols and procedures. These activities include but are not limited to the following:

• Physically and administratively managing medical and non-medical stocks in conjunction with the Storekeepers and the stock owners and assuming responsibility for the warehouse and its contents
• Ensuring that all necessary tools and management procedures are in place to avoid losses (expiries, damages due to bad storage conditions, temperature breach) and excess stocks. Regularly checking inventory levels (physical counts), keeping inventories up to date.
•  Checking, recording, and arranging the goods received and ensuring GDP storage (medical supplies, food, spare parts, tools, equipment, etc.)
• Ensuring that all items are well organized and correctly stored according to their specificity, well protected, fully identified and easily accessible (cleanliness, security, access, etc.)
• Supervising the team under his/her responsibility including the definition and planning of each person's tasks (daily supervision and checking the quality of their work); drawing up working schedule and organizing and leading team meetings
• Performing delegated tasks according to his/ her specialty and as specified in his/her job description.
• Coordinates timely the picking, packing, sorting, labelling, and loading.
• Monitors warehouse related consumables [e.g. labelling and carton boxes] and places an internal replenishment request.
• Responsible for the accuracy of the filing system
• Immediately informs the Line Manager of any problems arising in the course of the work, particularly regarding damage, loss, attempted break-ins, or theft in the warehouse.
• Working hand in hand with supply chain team members, including, transport manager, procurement manager, pharmacy manager and order processing officers.
• Responsible for efficient and effective utilisation of storage space.
• Responsible for ERP Unifield database cleaning and updates, such that physical inventory matches with system data.

Requirements

Education

• Essential: bachelor’s degree/ Diploma in Procurement/Supply Chain Management.
• Desirable: Warehouse management related studies.

Experience

• Essential: At least 2 years' experience in supply chain related jobs specifically in warehouse management.
• Desirable: Proven experience in MSF or other NGOs in developing countries.
• Experience in supply UNIFIFELD ERP system is desirable.

Languages 

• English Essential & Kiswahili desirable

Knowledge

• Basic mathematics and use of measuring equipment.
• Computer literacy.

Competencies

• Results and Quality Orientation
• Teamwork and Cooperation
•  Behavioral Flexibility
• Commitment.to MSF Principles
• Service Orientation
• Stress Management

Closing: 11thNovember, 2022

 

Method of Application

If you meet the above requirements, please email your CV & motivation letter as a single PDF file by 15th November 2022 under the subject “SPECIALIZED TECHNICIAN” or “WAREHOUSE MANAGER” to: [email protected].

Interested and qualified? Go to Medecins Sans Frontieres (MSF) on msf.or.ke to apply