REF: RDM/10/22
Key Responsibilities
- Plan, organize and implement records management systems and objectives.
- Coordinate and integrate records management activities toward the achievement of established Sacco goals and objectives.
- Developing, maintaining, verifying and evaluating existing records systems.
- Establishing new records management systems.
- Overseeing the switch from paper to electronic record-keeping.
- Dealing with enquiries and requests for information from both internal and external clients.
- Ensuring that financial, legal or administrative requirements and regulations are complied with.
- Ensuring that data within the Sacco is protected.
- classifying and indexing records and destroying or archiving finished data/records.
- Ensuring that records are easily accessible when needed.
- Providing training to staff who require access or have responsibility for maintaining records.
- Actively cross-sell the Sacco products and services to clients.
- Creation of, and support of, performance management systems to the department that links both qualitative and quantitative key performance indicators to the outcomes of the Sacco.
- Maintain working relationships and enforce SLAs with departments to ensure timely communication and delivery of service to customers.
- Continuously seek professional training to enhance the quality of work performance.
- Assist colleagues through the contribution of technical opinions and analysis to solve issues.
- Endeavour to be a team player through work collaborations, sharing of new business ideas and mentoring new team members.
Qualifications
- Bachelor’s degree in Information Science, Data Management, or related degree from a recognized University.
- Professional certification in records and archives management.
- A Master’s degree is an added advantage.
- Other professional qualifications like CPA or CS are an added advantage.
- Proven 5 years related work experience preferably with Deposit Taking Sacco
- Provable 3 years of work experience in a firm or Sacco using Document Management Systems (DMS).
- Minimum KCSE C+ mean grade.
- Affiliate of a professional body like Kenya Association of Records Managers and Archivists (KARMA).
Key Skills and Competencies
Essential Knowledge/Skills Required:
- Outstanding organizational skills
- Records management skills
- Proficient advanced Microsoft office suite skills
- Current Sacco business and financial affairs
- High level of professionalism and integrity
Desirable Knowledge/Skills Required:
- Strong communication and interpersonal skills
- Assignment planning and project management skills
- Good personal judgement
- Self-confident and motivated
- Initiative and innovation
Method of Application
Interested and qualified? Go to
Co-operative Bank of Kenya on forms.office.com to apply