Provide sophisticated calendar management for CEO.
Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
Schedule meetings; draft agendas; set up reminders; develop, compile, and distribute presentation materials; and record meeting minutes.
Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties
Composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO’s style and organization policy
Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated. Anticipate CEO’s needs in advance of meetings, conferences, etc.
Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team.
Provide office administration and event management support as requested.
Provide hospitality to all guests and help to create a welcoming environment.
Process and distribute daily mail.
Other projects/duties as assigned for the overall benefit of the organization.
Qualifications, Experience and Key Competencies
Diploma/Degree in Business Management, Administration, Secretarial or in any related field
5 plus years of relevant working experience as an executive assistant/ PA in a good company
Pragmatic and able to deal with visitors of all levels.
Previous experience in providing secretarial support at a senior level is essential
Strong ability to execute work with a diversity, equity, and inclusion lens
Significant executive support experience, including supporting C-level executives.
Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials.
Strong verbal and written communication skills.
Exceptional organizational skills and impeccable attention to detail.
High degree of professionalism in dealing with diverse groups of people, including C-level executives, senior executives, staff, and all kinds of partners.
Ability to complete a high volume of tasks and projects with little or no guidance, ability to work under pressure.
Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
Able to maintain a high level of integrity and discretion in handling confidential information.
Excellent judgment is essential
Fast accurate typing/data entry
Excellent organization and interpersonal skills
Discretion and mature work ethics
Computer Literate – MS Suite
Proactive and Confident
A very high level of professionalism, integrity, attention to detail and organization are essential for the role.
How to Apply
Qualified candidates are encouraged to send CVs quoting relevant skills, qualifications and experience to:[email protected]
Interviews will be done on a rolling basis until the position is filled
