Job Purpose:

Reporting to Head of Procurement, the Responsible for cost-effective procurement of goods and services to support the company in line with the policy and manage all Britam Vendors.

Key responsibilities:

• Develop list of supplier categories and requirements as per identified procurement needs of the business.
• Participate in tendering and supplier prequalification.
• Participate in preparation of annual procurement planning.
• Ensure costs savings without impacting the quality of goods and services procured.
• Supplier creation, update and maintenance.
• Receive applications from interested suppliers and perform due diligence checks.
• Monitoring of supplier performance.
• Ensuring compliance with the Procurement rules and procedures by enforcing and training the users.
• Transmit purchase orders to external vendors, track and expedite to ensure timely delivery as per specifications.
• Monitor and inform the Head of Procurement on status of ongoing contracts and expired contracts.
• Record and maintain the filing systems of all documents both in soft and hard copies i.e. contracts, copies of LPOs and quotations files in an orderly and efficient manner.
• Provide assistance to user departments, when required, in the preparation of specifications, Category management.
• Sourcing of goods and services and preparation of analysis.
• Presentation at tender committee.
• Timely processing of PO.
• Preparation of monitor KPIs report on TAT achievement.
• Delegated Authority:  As per the approved Delegated Authority Matrix.
• Perform any other duties as may be assigned from time to time.

Knowledge, experience and qualifications required

• Bachelor’s degree in Procurement & Logistics, Business administration/Management or related Field.
• Hold a Diploma in Procurement and Supply from the Chartered Institute of Purchasing and Supply (CIPS), or its equivalent.
• 4- 6 years’ experience in procurement in a busy organization.
• Knowledge in Procurement Operational Procedures.

Technical/ Functional competencies

• Knowledge in Procurement Operational Procedures.
• Report writing-ability to develop reports.
• High moral and ethical standing.
• Highly motivated.