About the Role

Job Title: Administrative Assistant/Social Secretary

Reporting to: Swedish Ambassador to Somalia

Department: Embassy's Somalia Section

Number of positions: 1 position

Gross Salary Range: Competitive

Job Location: Nairobi, Kenya

Placement: October/November

Type of Contract: Permanent & Pensionable

Job Purpose: Our client the Embassy of Sweden seeks to recruit an experienced administrative assistant to the Somalia Section. Applicants must be fluent in both English and Somali languages. Knowledge of the Swedish language is a merit. The position requires strong background in administrative work, organising events and managing calendars. The position will also support travel logistics and visits and perform other administrative tasks as assigned.

Employer's Background:

The Embassy of Sweden in Nairobi represents Sweden in Kenya, Somalia, Seychelles and Comoros. The Embassy also represents Sweden in UNEP and UN-HABITAT. The Embassy represents and advances Swedish policies, interests and values in political and economic relations, development cooperation, trade and investment promotion and cultural and information matters. It provides consular services to Swedish nationals and migration services to non-nationals.

Sweden has been active in Somalia for over 20 years. Sweden's engagement is led by the Swedish Ambassador to Somalia and is implemented by an integrated team Sweden at the Embassy's Somalia Unit.

Reporting:

The Qualified Administrative Assistant will be part of the Embassy's Somalia Unit and will have reporting duties to the Ambassador to Somalia and Head of Development Cooperation Somalia. Duty station for this position is in Nairobi.

Key Roles & Responsibility:

• Booking appointments for the Ambassador and Head of Development Cooperation.
• Liaises with the Ambassador about events and meetings and making follow-ups.
• Manages guest lists and maintains contacts with other Embassies/PAS
• Creating and updating Diplomatic directory.
• Support the Sections travel logistics.
• Provides support on protocol matters (such as note verbals and permits).
• Assists in translation of documents into Somalia language.
• Monitoring Somali's social media and news and alert Head of Mission to issues of interest to Embassy.
• Acting as translator for the Somalia Section if and when needed.
• Performs other admin tasks as may be required by the Section.

The above tasks are performed in a team. The work requires close cooperation with all sections at the embassy, as well as with external parties. Applicants would need to be flexible in regards to working hours in order to accommodate Head of Mission varied schedule.

Skills, Qualifications & Experience:

• Degree/Diploma in administration, hospitality or other field related to the post
• Minimum (5) five years of experience in administrative work.
• Good drafting writing and reporting skills with strong attention to details
• Very good organizational and time management skills and commitment to on-time delivery
• Fluent in English and Somalia, both written and spoken
• Swedish language is a merit
• Strong team working skills; understanding the need to build and maintain contacts and networks within and outside the Embassy
• Punctual & Responsible
• Ability to work with social media
• Proficiency in basic MS Office programs: Word, Outlook, Excel etc.

What to expect as an employee?

• Medical Insurance + Pension benefits
• 28 days of annual leave
• Gym allowance
• Competitive remuneration

How to Apply:

Interested and qualified candidates to send their applications via Gap Recruitment Services Limited online job portal https://www.gaprecruitment.co.ke/jobs/ latest by Friday 23rd September 2022.