Job Purpose

The HR & Admin Officer will be responsible for providing support to the HR & Admin Manager in the various human resource functions, which include recruitment, staffing, training and development, performance management and employee counseling.

Key Roles & Responsibilities

• Assisting the HR Manager in design, development and delivery of strategic and operational HR services in the organization
• Assisting in staff recruitment by reviewing job descriptions, drafting advertisements, shortlisting, preparing documentation for interviews, conducting interviews, candidate’s placement and orientation
• Implementing HR policies, practices and procedures while ensuring compliance with legal and regulatory requirements
• Building capacity of the coordination team to understand and implement HR policies, guidelines and practices
• Carrying out staffing audits, identifying staffing gaps, recruitment, selection and placement of staff
• Working with program managers to address HR, administrative and staffing needs for various projects
• Preparing institutional quarterly HR newsletters
• Performing administrative roles in management of the organization’s medical insurance and pension scheme while ensuring correct and up to date information is availed to staff
• Maintaining up to date and accurate staff and institutional records in the HRMS software and manual filling system
• Maintaining an up to date database of all full time, contract and short term staff
• Handling employee relations issues, dealing with grievances and implementing agreed on disciplinary procedures
• Support HR Manager in review of performance management guidelines, HR policies and other institutional staff guidelines
• Retaining up to date records of institutional assets and managing their issuance and insurance
• HRMS administration and staff training on usage of self-care modules
• Conducting staff exit interviews and facilitating effective staff clearance, documentation and release from the organization
• Handling staff welfare matters
• Preparing and presenting regular HR & Administrative reports

Requirements

• Bachelor’s degree in health Business Management/ Social Sciences or a related field Higher diploma in Human Resource Management
• Good understanding and practical knowledge of Kenyan labour laws and Statutory returns Minimum 3 years work experience in a busy HR office preferably in an NGO
• Computer literacy and ability to use a recognized Human Resource Information System Ability to maintain confidentiality of all Human Resource information
• Experience in general office Administration
• Good communication, presentation and interpersonal skills
• A self-starter, highly organized with ability to organize work of self and others effectively Methodical and pays attention to details

Interested and qualified candidates are invited to submit their applications and CV along with a cover letter expressing interest and indicating Salary history and expectations to [email protected] . The position applied for and reference number should be clearly indicated on the subject line and cover letter.

The closing date is September 07, 2022 . Only shortlisted candidates will be contacted.