Our client, a chain of hotels in East Africa is seeking to hire an Assistant Procurement Manager to be based in Nairobi, Kenya. The successful candidate will be responsible for planning, organizing, directing & controlling all aspects of the group procurement, logistics & custody (PLC) function; overseeing budget and vendor performance to ensure operational excellence and assured material supply. The ideal candidate must have a minimum of 10 years’ working experience in the hospitality sector.

Key Requirements:

• Lead competitive procurement from best-in-class sources, at favourable prices, in the right quantity, at the required specification and quality to meet brand standards, on the most beneficial terms of payment.
• Approve LPOs, Delivery Notes, Goods Received Notes & associated procurement documentation within approval limits in liaison with the finance function; check invoices to source documents, correcting errors.
• Ensure all PLC transactions are duly authorized, accurately valued, timely recorded and appropriately classified in the accounts payable as well as related inventory system ledgers.
• Maintain consistent liaison with the finance department to ensure that vendors’ invoices are received & submitted to enable timely payment.
• Strategically plan, lead and direct the execution of logistics (site-logistics / in & out bound) to effectively coordinate orders received & subsequently dispatched.
• Oversee that all goods received & dispatched are of the correct quantity & acceptable brand standard; effectively manage the logistics team to avoid unnecessary delays, ensuring timely dispatch of goods.
• Ensure all store & warehouse locations are securely maintained with inventory items stored & arranged in a structured, systematic & accessible manner, adhering to all health & safety policies and procedures.
• Ensure that stores are managed efficiently and effectively; with all inventory transactions & movements timely posted; periodically plan & arrange for disposal of surplus materials/ waste taking up storage space.
• Compile, consolidate & submit monthly PLC function reports in the agreed form & content to the appropriate audience; include functional budget performance.

Qualifications:

• Bachelor’s degree in Purchasing and Supplies Management.
• Member of the Chartered institute of Procurement and Supplies (CIPS).
• Accounting qualifications & experience will be an added advantage.
• Minimum Ten (10) years’ work experience in a procurement position, that includes management of the supply chain, logistics, inventory & storage facilities, preferably within a hospitality group setting.
• In-depth knowledge of hospitality industry procurement, logistics & inventory management practices, standards, rules and regulations is greatly preferred.
• Experience in procuring OS&E, FF&E & high value maintenance materials will be advantageous.
• Excellent computer skills (Material control systems, MS Office & Google Suite applications).