Job Summary

Contract Type:

Full time, Fixed term

Education

Completion of high school diploma or equivalent is required. Supplemental training in human resources, administrative services or related area is desirable.Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST.The GGST is administered to applicants when required before the administration of a written assessment and/or interview.

Job - Specific Qualification

Supplementary courses or additional training and certification as ERP Human Resources (HR) Partner is desirable.

Work Experience

A minimum of five (5) years of experience in human resources management, administrative services or related area is required.Experience in the use of a staff member administration module (entitlements and benefits) in an Enterprise Resource Planning (ERP) system is desirable.Work experience in administering staff entitlements and benefits in a large international organization similar to the UN is desirable.Work experience in serving staff members in geographically dispersed locations is desirable.

Responsibilities

Administration of entitlements:

• Reviews and processes requests for entitlements and claims for different categories of staff members.

• Maintains entitlements in Umoja reference tables.

• Assists in the review and processing of data pertaining to conditions of service.

General:

• Drafts and/or processes a variety of HR correspondence and other communications.

• Sets up and maintains reference files/records.

• Gives induction trainings for newly recruited staff members

• Schedules appointments/meetings, monitors deadlines, etc.

• Undertakes research on a range of HR related issues and assists in the preparation of notes/reports.

• Maintains automated database containing HR related statistics and prepares periodic reports.

• Assists in the preparation of necessary documentation for distribution to various offices, departments and overseas offices.

• Performs a variety of administrative duties (e.g. leave recording, request for office supplies and equipment, etc.).

• May provide guidance/training to less experienced staff.

• Performs other duties as required.