Primary Purpose:
The position is responsible for ensuring quality standards in the proper recruitment and use of contract interpreters by RSC Africa.
Essential Duties:
- Oversees the updating and maintenance of interpreter and Child-minder profiles on the RSC Africa Contractor Database in strict adherence to DOS/BPRM, USCIS, RPC, CWS and RSC Africa policies, guidelines and procedures.
- Assists in reviewing and updating, as appropriate, the Interpreter Contract, Interpreter Code of Ethics, Interpreter Application form, and any other documents signed by Contract Interpreters and Child-minders.
- Takes a lead role in projects within Interpreter Unit including planning workflow, providing direction, identifying reporting parameters, setting timelines and completing quality control checks on the projects.
- Confirms that staff have appropriate rights/access to essential folders and databases to facilitate their work.
- Assesses daily unit reports and recommends work plans and clean-ups.
- Takes the lead role in the creation of daily work plans in the absence of the Supervisor or as delegated.
- Runs QC reports on tasks and identifies action items and reports these findings to the Supervisor.
- Assists in the development of Interpreter Unit on boarding and training procedures and modules as well as assisting in their implementation as required.
- Assists in providing guidance to staff on different unit projects and effective use of interpreters and Child-minders.
- Reviews Interpreter unit SOPs and guidelines periodically and suggest updates if/when necessary.
- Assists in maintaining required records of Contract Interpreters/Child-minders, including police certificates, reference checks, and identification documents as per Program Integrity Guidelines.
- Attends scheduled dry runs and provides feedback as necessary.
- Develops resources for use by Interpreters, Child-minders and RSC staff to further improve the efficient and effective use of contract Interpreters and Child-minders.
- Develops and implements training to RSC Africa staff on the effective use of contract Interpreters and Child-minders.
- With the guidance of the Interpreter Supervisor, develops and implements training to contract Interpreters across sub-Saharan Africa.
- Conducts training, testing, observations (Pre-screening interviews and Cultural Orientation classes), and supervision of the Interpreters and Child-minders, both in the field and in Nairobi on a regular basis.
- Provides support to the Interpreter Supervisor on the annual review of the stipend, subsistence allowance, transport reimbursement and payment options for contract interpreters and Child-minders in all RSC Africa processing locations.
- Works with the Interpreter Supervisor to develop feedback mechanisms and process reviews to improve organizational management of contract interpreters.
- Assists in monitoring, responding and managing the Interpreter mailbox. This includes ensuring professional communication with USRAP partners on Contract Child-minders and Interpreters in a timely manner.
- Serves as the Program Integrity champion and focal point for all interpreter related requests and/or issues.
- Coordinates with the Data Integrity Unit on the development of effective reports ensure program adherence and compliance.
- Assists in the development of the internal monthly reports, PRM quarterly reports, and other reports, as requested.
- Prepares and sends out contractor tips.
- Participates in process reviews.
- Maintains a current knowledge of the United States Refugee Admissions Program.
- Travels periodically to field locations throughout sub-Saharan Africa.
- Performs other duties that may be assigned to enhance the efficiency and efficacy of the operation.
Qualifications:
Experience:
- Four years of paid work experience.
- One year working with interpreters and/or Child-minders at RSC Africa preferred.
- Supervisory experience preferred.
- WRAPS knowledge preferred.
Skills:
- Demonstrated ability to deliver training.
- Demonstrated computer skills including Microsoft Word, Excel, Outlook and PowerPoint.
- Strong verbal and written English language skills.
- Strong organizational and time management skills.
- Meticulous attention to detail.
Education & Certifications:
- Bachelor’s Degree or four (4) years of related experience in lieu of a Bachelor’s Degree is required.
Abilities:
- Manage large and diverse workload under pressure with competing priorities.
- Maintain the integrity of official records;
- Analyse and solve complex problems and make sound decisions;
- Work with minimal supervision
- Maintain a high performance standard with attention to detail;
- Work independently and contribute to overall operations of RSC Africa;
- Actively participate in the implementation of the U.S. Refugee Admissions Program (USRAP).
Important Requirements:
- Strong English communication skills, both written and oral.
- Ability to work in a multi-cultural environment required.
- Commitment to diversity, equity, and inclusion and willingness to support CWS’ Platform on Racial Justice as a CWS employee required.