Job Summary
The job holder is answerable to the Head of Department and is responsible for facilitating proper flow of office operations, administrative activities and services by carrying out common secretarial duties.
Job Description/Requirements
Kenya Urban Roads Authority (KURA) is a State Corporation established under the Kenya Roads Act, 2007 to manage, develop, rehabilitate and maintain national urban roads. The Authority invites applications from qualified candidates for the following vacant positions:
14. Assistant Office Administrator — JG KURA 8 — REF: KURA/CS/HRMA/22/8 — (5 POSTS)
Job Summary
The job holder is answerable to the Head of Department and is responsible for facilitating proper flow of office operations, administrative activities and services by carrying out common secretarial duties.
Duties and Responsibilities
a) Coordinate office activities and operations to secure efficiency and compliance to Authority's policies;
b) Supervise other junior staff and assign responsibilities to ensure performance;
c) Manage agendas, travel arrangements and appointment for the Deputy/Asst. Director;
d) Track and manage stocks of office supplies and place orders when necessary from the System;
e) Manage calls and correspondence (e-mails and letters.);
f) Handle internal and external customers;
g) Manage agendas, travel arrangements and appointments for office;
h) Schedule and facilitate meetings;
i) Serve as the liaison person for the Department with other departments and externalstakeholders;
j) Manage and maintain Office Petty Cash;
k) Typing correspondences;
I) Dispatching internal mails; and
m) Perform any other lawful duties as may be assigned from time to time.
Qualifications and Experience
For appointment to this position, the ideal candidate must:
a) Have the following qualifications from the Kenya National Examinations Council-Single and Group Certificates;
■ Typewriting III (50 w.p.m.)/Computerized Document Processing III
■ Shorthand II (80 w.p.m.
■ Business English III/Communications II
■ Office Practice II
■ Secretarial Duties II
■ Commerce II
■ Office Management III/Office Administration and Management III
OR
Diploma/Higher Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC) or other relevant and equivalent qualifications from a recognized institution
b) Have a certificate in Computer Applications (Windows, MS-Word, MS Power Point MS Excel, MS Access and Internet) from a recognized institution.
c) Be a registered member in good standing with Kenya National Secretaries Association (KENASA)
d) Fulfil the requirements of Chapter Six of the Constitution; and
e) Minimal experience in work of similar nature in the public service or private sector will be an added advantage.
Mode of Application
1. Interested and eligible candidates should access the mandatory KURA Job Application Form available on our website www.kura.go.ke/careers fill all required fields, sign and date the form and attach copies of certificates and transcripts, current Curriculum Vitae and testimonials. Successful candidates will be required to present clearance certificates from chapter six institutions. Any application without the KURA Job Application Form will not be considered.
2. Applications should be submitted in a sealed envelope clearly indicating the position being applied for and vacancy reference number and addressed to the undersigned so as to be received on or before 11th July 2022 at 5.00pm (East African Time). The applications should be hand delivered or mailed through the post office to the address indicated below. Email applications shall not be considered.
The Director General
Kenya Urban Roads Authority (KURA)
Barabara Plaza, Block D, Mazao Road, Off South Airport Road, JKIA.
P.O. Box 41727-00100, NAIROBI
Applications should be dropped in the Applications Box in the Administration Section on 1st Floor, East Wing.
KURA is an Equal Opportunity Employer committed to diversity and gender equality. Qualified persons irrespective of gender, age, race, culture, religion, marital status or disability are encouraged to apply. Any form of canvasing and giving false information in employment application form will lead to automatic disqualification.
KURA does not charge any fees for applications, shortlisting or interviews. Beware of conmen.
