Job Purpose

The job holder is responsible for implementing and directing procurement and supplies activities in the headquarters or regions with a view to enhancing operational efficiency through timely and competitive acquisition of quality goods and services in accordance with the Public Procurement and Disposal Act, 2015. Ensuring compliance to statutory requirements and upholding professionalism.

Key Responsibilities/ Duties / Tasks

• Registration of Suppliers and maintain an updated bi-annually standing lists of registered bidders in addition to a list of all direct services providers.
• Enforcing compliance with relevant regulations for Reservations and Preferences.
• Enforcing compliance with Public Procurement Act 2015
• Responding to audit queries relation to SCM activities in the Authority.
• Manage the implementation and deployment of SAP i-Support alongside monitoring and recommendation of enhancements as required.
• Provide technical support of both internal and external users on SAP i-Support.
• Training of users on the SAP i-Support system.
• Supplier Management and Appraisal.
• Ensure safe and efficient custody of procurement records and other procurement and supplies documentation.
• Co-ordinate the retrieval of documents and information as and when required
• Manage internal and external correspondence
• Assess, Manage and Mitigate Risks in record keeping as well as administration of the ERP system.
• Manage Leases, participate in evaluation and negotiations.
• Manage Procurement, participate in evaluation and negotiations.

Job Dimensions:

Financial Responsibility

• Vetting Purchase Requisition request prior to commence procurement
• Vetting of Vendor before they on boarded into the system

Responsibility for Physical Assets

Furniture:

• Complete Desk with two sets of drawers
• One high back Chair
• Two Visitors Chairs
• Laptop

Decision Making / Job Influence

• Operational decisions

Working Conditions

• Office environment
• Enabled to work off-site

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

• A bachelor’s degree in Supply Chain Management, Procurement or related field from a recognized institution.

Professional Qualifications / Membership to professional bodies

• Professional /Membership qualification:
• Diploma CIPS(UK), KISM (Kenya Institute of Supplies Management -Kenya)
• Membership with Kenya Institute of Supplies Management – (KISM)

Previous relevant work experience required.

• At least 3 years in an Officer position

Functional Skills, Behavioural Competencies/Attributes:

• Analytical skills
• Organizational skills
• Computer proficient
• Knowledge of Market dynamics
• Interpersonal skills
• Communication skills
• Team player
• Attention to detail
• Innovative
• Supervisory Skills