Job Purpose

This role is responsible for managing KRA’s Human resource records

Key Responsibilities/ Duties / Tasks

Operational Responsibilities / Tasks

• Ensure and oversee safe storage and accessibility of records by implementing security systems
• Oversee KRA employee’s records from their creation and preservation through to disposal
• Ensure employees understand records management policies such as confidentiality, accuracy and authenticity
• Identify gaps in employees’ skills, such as the ability to implement new technologies in managing electronic records, and arranges for training solutions that keep their skills updated
• Oversee the design and implementation of print and electronic records
• Oversee implementation of procedures and policies pertaining to Records & Archives administration
• Ensuring confidentiality of records & information
• Assist in implementation of a HRIS and System uptake
• Ensure timely preparation and submission of reports
• Assist in Identifying documents which are disposable as per the Ministry of Public Service guidelines and the Disposal Act and seek approval from the DC - HR to have the documents disposed.
• Supporting HRIS System Administration
• Receiving and processing enrolment documents of new staff
• Facilitation of staff identification badges
• Day-to-day operations and supervision of staff in the unit

Job Dimensions:

Responsibility for Physical Assets

• Responsible for physical assets assigned by the institution i.e. Computers and Office equipment

Decision Making / Job Influence

• Make operational decisions

Working Conditions

• Works predominantly in a comfortable environment

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

• A degree in Human Resource Management or related field from a recognized institution.

Professional Qualifications / Membership to professional bodies

• Diploma in HR/Post graduate Diploma in HR/Certified Human Resource Professional (CHRP)
• Membership to a Professional Body – IHRM

Previous relevant work experience required.

• Minimum of 4 years work experience in a similar role and at least 1 year at supervisory level

Functional Skills, Behavioral Competencies/Attributes:

• People management skills
• Risk management and analysis
• Results driven and analytical
• Strong decision-making skills
• Excellent communication skills
• Good interpersonal skills
• Technological ability
• Tax business understanding