Principle Accountabilities:

Buying/Sourcing

• Monitor loan and third-party business (MRO) as per the contract terms on tools and equipment as well as ensuring accuracy of all the tools and equipment are 100 % captured in the ERP system.
• Ensure 100% compliance on e-sourcing tool to execute sourcing activities.
• Manage end to end procure to pay process.
• Review PDI and confirm need before processing the PO. Align with user on need and budgetary allocation/availability.
• Process PO within approved TAT 12 hours for stock items, 72 hours for non-stock item to ensure 100% delivery to the business.
• Expedite on released orders as per delivery schedule. Ensure supplier adheres to quality, compliance and invoice accuracy.
• Analyze supplier performance and use discretion to decide which supplier delivers best value to fulfil user needs.
• Participate in supplier engagement and development work in achieving delivery of consistent Quality within specifications.
• Maintain Supplier Procurement trends to offer visibility of volume/value growth position.
• Manage project financials ensuring value for external relationships and driving efficiencies in every approach.
• Adhere to Kenya Airways procurement buying policies & procedures in all sourcing undertaking.
• Perform periodic spend analysis and market research.
• Lead upkeep of Vendor Managed Inventory (VMI) at approved locations.
• Implement procurement processes to ensure efficiency, cost savings and best practices.
• Develop detailed sourcing and category plans to maximize effectiveness and efficiency.

Organizational Goals

• Ensure 100% system usage on all sourcing activities.
• Drive supply optimization and harmonization initiatives.

Supplier Management

• Ensure all payment requests are submitted in a timely manner.
• Ensure supplier engagement, relationship management and KPI Accountability.
• Prepare reports on supplier performance to ensure timely deliveries and quality assurance.
• Organize and facilitate periodic meetings with key stakeholders to review supplier performance & strategies to improve the same.
• Enable and exploit supplier innovation to deliver competitive advantage and cost reduction.
• Manage day to day relationship with the supplier.

Contract Management

• Evaluation of supplier performance against specified performance indicators and SLA’s to ensure adherence to key contract milestones.

Reporting

• Provide monthly reports on procurement KPI’s against internal user targets to ensure alignment.
• Provide supplier performance reports for monitoring and evaluation.

Disposal

• Identify items for disposal within each category to ensuring compliance to the company disposal policy.

Savings

• Deliver savings through ensuring pricing on PO matches the contracted rates to support the business financial objectives.
• Ensure all sourcing is within allocated budget allocations.

Knowledge, Skills and experience:

• Bachelor's degree in business-related field or its equivalent from a recognized institution.
• Graduate diploma in Supplies Management or equivalent from recognized institution.
• Minimum of 2 years’ experience in procurement from a reputable organization.
• Good grasp of Supply Chain processes and tender procedures.
• Understanding of INCO TERMS.
• Familiar with Supply chain software to help procurement record transactions, manage supplier information.
• Familiar with Inventory management systems to understand impact of inventory tracking and ordering processes and with various software used to manage inventory.
• Adept at using Microsoft Office applications – from Microsoft Word, used to create correspondence and reports, to Excel, used for producing spreadsheets on supply costs and comparisons.
• Excellent negotiations, analytical and communications skills.
• Must be willing to work for extended periods to ensure deliveries are made within schedule.
• Ability to handle pressure and difficult situations with resilience, calmly and effectively.
• Must be a person of unquestionable integrity.