Job Summary

The accountant will ensure timely processing of advances, maintenance of personal accounts as well as prompt billing of hosted organizations and other receivables.

Job Description

Management and maintenance of staff accounts

• Reconciliation of all staff accounts.
• Ensure correctness of all transactions posted in staff accounts.
• Tracking the employee advances regularly and following up the recovery process or management action.
• Send reminders to staff to liquidate advances.
• Ensure travel and workshop advances are accounted for in time
• Travel expense claims and reimbursements
• Processing of travel expense claims and reimbursements, and liquidation of workshops advances in financial system

Staff advances

• Processing staff travel advances, advances for workshops and for purchase of goods with four working days.
• Counter check the staff personal account to ensure previous advance are accounted for before processing another advance.
• Liaise and follow up with staff who have outstanding advances.

Balance Sheet Reconciliations

• Preparation of monthly staff accounts reconciliation and inserting commentaries on the aged receivable report.
• Monthly reconciliations of all payables related control accounts and ensure all reconciling items are promptly cleared

Payroll deductions

• Providing monthly payroll deductions to HRU
• Management of Hosted Institutions accounts
• Monthly posting and invoicing of hosted institution receivable amount and charging of income. Monthly reconciliations of the hosted institution account ensuring adjustments are processed as agreed by hosted institutions.
• Ensure new hosted institutions charge codes are created to track monthly costs.

Invoicing/Billing

• Ensure monthly statements for hosted institutions are shared and invoices prepared by 15th of every month.
• Prepare reimbursement invoice for other units as requested

​Audit

• Timely preparation and submission of audit schedules.
•  Availing Audit documents and responding to Audit queries in a timely manner during both External and Internal Audit.

Internal Controls

• Ensure compliance to policies and safeguard of CIFOR_ICRAF assets.
• Evaluate and communicate internal control deficiencies in a timely manner to the supervisor.

Requirements

• Bachelor’s degree-Finance/Accounting/Economics
• CPA (K)
• 3 years relevant working experience in a finance department
• Experience in handling payables.
• Experience in managing staff personal accounts.
• Experience in handling of external audits.
• Attention to detail and accuracy in verification of documents.
• Good Microsoft Excel skills. 
• Good analytical skills.
• Excellent interpersonal skills, demonstrated ability to work effectively in a multicultural team.
• Good verbal and written communication skills.
• Ability to organize and manage multiple priorities, work under pressure, and meet tight deadlines.
• Strong self-starter with initiative to identify opportunities and take appropriate action.
• Strong team player with ability to work in virtual teams.
• Excellent interpersonal skills and ability to work and communicate effectively with a broad spectrum of individuals in a multicultural team,
• Good understanding of financial management, reporting and accounting and related controls.