Job Purpose: 

To conduct operations in the Authority’s registry and ensure proper management of records and information.
Reports to: Records Management Officer I
Job Description
1) Implement internal controls in records management.
2) Implement accountability structures and monitor performance in registries including regional offices.
3) Prepare monthly returns on postage and courier services.
4) Receive, register, distribute, store and dispatch all incoming and outgoing mails.
5) Manage records for internal and external audits.
6) Conduct periodic compliance audits and surveys and determine obsolete records for disposal.
7) Conduct periodic inspections of files to ensure correct placement, legibility, and proper condition of documents.
8) Maintain an inventory of all Authority records to ensure effective retrieval of information.
9) Supervise the general cleanliness of the registry and files.
10)Conduct regular audits on records management activities.
11)Maintain records, files, and registers.
12)Guide, Coach, and mentor records management officers.
Profile:
c) Must be a citizen of Kenya.
d) Meets the requirements of Chapter six of the Constitution of Kenya.
Job Specifications
For an appointment at this position, a candidate must have: -
(iii) Diploma in any of the following disciplines; Records/Information Management, Information/Library Science, or equivalent qualification from a recognized institution
(iv)Certificate in computer application skills.
(v) Familiarity with a variety of the field’s concepts, practices, and procedures standards such as ISO 15489.
(vi)Membership in relevant professional Association.
(vii) Excellent computer application skills with expertise in Statistical packages.
Required functional and behavioral skills:
• Organization and Planning Skills.
• Dispute Resolution Skills.
• Decision Making Skills.
• Records management skills.
• Interpersonal Skills.
• Communication Skills.
• Negotiation Skills.
• Analytical Skills.
• Transparency and accountability.
• Ethics and Integrity.
• Team player.
• Creativity and innovation.
• Resilience.

How to apply:
Interested persons who meet the requirements should submit their application through Post Office, by email, or by hand delivery, clearly indicating the position and job reference number, on both the cover letter, envelope, and email applications, together with a detailed CV, copies of academic certificates, national identity card, names, and telephone contacts of three referees, so as to reach the Authority to:

Director/Chief Executive Officer,
Independent Policing Oversight Authority,
1st Ngong Avenue, ACK Garden Annex, 2nd Floor,
P.O Box 23035 – 00100, NAIROBI.
Email: [email protected]

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