Job Description/Requirements
Duty Station: Homa Bay Project
Duration of Contract: 1 year extendable based on performance
Date of issue: 19th May 2022
Deadline for application: 27th May 2022
Médecins Sans Frontières (MSF) is an international independent medical humanitarian action-driven organization, which offers assistance to populations in distress, to victims of natural or man-made disasters and to victims of armed conflict, without discrimination and irrespective of race, religion, creed or political affiliation. 26 associations, 23 sections, and 16 branch offices make-up the international movement and work in partnership around 6 operational entities.
The successful candidate reports to the Fin/HR Manager.
Execute administrative tasks and do follow up of project accountancy, according to administration manager’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources.
- Execute administrative and legal related tasks, under supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.
- Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability.
- Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
- Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management.
- Update Social security Tax office employee files in order to meet legal requirements and duties.
- Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
- Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF ’s interests.
- Follow up all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.
- Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
- Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any disparity.
- Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.
Education
- Mandatory: Degree in Human Resources, Finance, Business or administration related studies
Knowledge & Experience
- Essential: previous working experience of at least two years in relevant jobs
- Desirable: experience in MSF or other NGOs in developing countries
- Proficiency in Microsoft Office
Languages
Competencies
- Results orientation; team player; flexible; commitment to MSF principles and Stress Management skills
Applicants MUST be Kenyan nationals and have the necessary statutory documents (ID, NSSF, NHIF and a PIN certificate).
Candidates meeting the above qualifications are requested to submit a motivation letter and an updated Curriculum Vitae as a single file by 5PM , 27th May 2022 mentioning on the subject email line, “Fin/HR Assistant - Homabay Project”, to:
Email: [email protected]
Applications must be received by the deadline. Only short-listed candidates will be contacted.MSF is an equal opportunity Employer and does not charge any application/ recruitment fee.We will not reply to questions about the position. All necessary information can be found in this vacancy announcement. Female candidates are encouraged to apply.
Objective of the Position:Responsibilities include, but are not limited to: -Qualifications & Requirements:
