Job Summary

To perform diversified high level administrative and secretarial support functions.

Roles and Responsibilities

• Perform administrative tasks including drafting and proof reading letters, memos, reports, and other documents.
• Receive incoming communication or memos on behalf of senior staff, review content, determine importance, and summarize and/or distribute contents to appropriate staff.
• Manage multiple or complex calendars for meetings, appointments, travel and other official commitments.
• Make travel and accommodation arrangements for executives.
• Answer and screen telephone calls, and respond to emails, messages and other correspondence.
• Professionally facilitate guests and/or clients.
• Performs office tasks including office management, maintaining records, ordering supplies etc.
• Performs other related duties as assigned.

Education requirements

Bachelor’s degree in Business Administration or related disciplines from a recognized university.

Training in computer and/or office administration will be an added advantage.

Related Job Experience

At least 4 years’ experience in executive secretary and/or related role.

Must be proficient in Ms Office with excellent typing skills.

Competencies Required

Professional writing capabilities, including emails, memos, letters and other industry-related reports, documents and correspondence.

Excellent time management and organization skills, especially the ability to prioritize and multitask 

Effective and professional communication abilities, including being able to communicate with all levels of employees and clients or guests.

Ability to work flexibly and independently, set priorities, work simultaneously on numerous tasks, use good judgement and initiative, and meet/exceed deadlines.

Proficiency with computer systems, including experience with office management systems and Microsoft Office suite.

Person Specifications

Proactive and results oriented individual.

Must be a person of integrity.

Resilient, focused and able to work under pressure.

Motivated, dynamic and dedicated team player.

Able to type minimum of 50 words per minute.

Note:

Job Application Guidelines

Registration:

• Go to https://erecruitment.kra.go.ke/login and then click on the ‘Register’ button to start the application process.
• After registration, you will receive an email enabling you to confirm your email address and complete your registration.

Log on:

• After registration go to https://erecruitment.kra.go.ke/login
• Key in your username and password then click on ‘Log in’ to access your account.
• After successful log in, the system will open the ‘Applicant Cockpit’.

Candidate Profile (To create or update applicant detail):

• On the ‘Applicant Cockpit’ page, go to the tab ‘Candidate Profile’.
• Click on ‘My Profile’ to create and update your profile.
• Follow the instructions to complete your profile.
• The process will end by clicking the tab “Overview and Release”.
• Ensure you click the check box on the page to complete the profile.

Application process:

• To view the open job postings, click on the tab ‘Employment Opportunities’ on the ‘Applicant Cockpit’ page.
• Under the heading ‘Job Search’ click the ‘Start’ button to view all available vacancies.
• Click on the Job posting to display the details of the position.
• To apply for the position, click ‘Apply’ button at the top of the page.
• Follow the instructions to complete and submit your application.
• Kindly note that all mandatory fields must be completed.
• To complete the process of application, click the ‘Send Application Now’ button after reviewing and accepting the ‘Data Privacy Statement’.

In case of any challenges, please send your email query to [email protected]

If you experience any delay in receiving an email notification at the end of the e-recruitment registration process, please refresh your email. In case of any challenge, please send your query to [email protected]

Kenya Revenue Authority does not charge any fee at any stage of the recruitment process (application, shortlisting, interviewing, and/or offer)