Duties and responsibilities of the officer entail;
Participate in provision of technical support on implementation of procurement strategies;
Preparation of procurement department work plan;
Compiling and submitting procurement plan;
Processing purchase requisitions (PRs) from user department;
Preparing tender evaluation reports;
Liaising with suppliers to ensure timely delivery of goods and services;
Receiving invoices from service providers, verifying and preparing payment documents;
Liaising with users to identify items for disposal;
Extracting data towards preparation of Board circulars, Management and statutory reporting, including spend analysis;
Assist in the implementation of approved consolidated procurement plan;
Assist in the preparation, compilation and submission of reports to management;
Assist in the implementation of appropriate internal control systems and conduct regular checks on stocks and issuance procedures;
Ensure effective warehousing and distribution operations by supervising the staff working in the warehouse/ stores;
Ensuring there is enough and secure storage space for proper storage of the Institute’s assets;
Coordinate inspection, receipt and issue of goods and services;
Coordinate the identification of surplus, obsolete, and unserviceable stores and equipment for disposal purposes;
Participate in market surveys by collecting and analyzing data to establish prevailing market prices for standard goods;
Provide secretariat services for the ad hoc procurement committees; and
Supervise the management of procurement registry to ensure safe and secure custody of procurement records.
Requirements for Appointment/Person Specification
For appointment to this grade a candidate must have: -
Kenya Certificate of Secondary Education (KCSE) mean grade C+ (Plus) or its equivalent qualification from a recognized institution;
Bachelor’s degree in any of the following: Commerce, Business Administration (Supply Management option), economics, procurement and supply chain management, marketing, law or their equivalent qualification from a recognized institution;
Be a Member of professional body either KISM or CIPS in good standing.
Proficiency in computer applications; and
Meets the requirements of chapter six of the constitution.
